Executive Assistant

Crescent Opto; Surat; On-site; INR 400,000 - 650,000; Full time

Job summary

Crescent Opto in Surat, Gujarat, is seeking a highly organized Executive Assistant to provide administrative support to senior management. The role focuses on managing schedules, coordinating meetings, handling correspondence, and ensuring smooth day-to-day operations.

The ideal candidate will have 2–5 years of experience, a Bachelor’s degree, and strong MS Office skills. You will prepare reports, maintain confidential information, and arrange travel while coordinating with various departments

Qualifications

• Bachelor's degree in any discipline.
• 2–5 years of experience as Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.

Responsibilities

• Manage daily schedules, appointments, meetings, and calendars.
• Coordinate internal and external meetings and maintain meeting schedules.
• Handle emails, calls, correspondence, and communication on behalf of management when required.
• Prepare presentations, reports, MIS, meeting minutes, and other documents.
• Coordinate with different departments and follow up on assigned tasks and deadlines.
• Track action points from meetings and ensure timely follow-up.
• Maintain important records, documents, and confidential information.
• Coordinate travel arrangements, accommodation, transportation, and official visits.
• Support management in day-to-day administrative and coordination activities.
• Handle confidential information with professionalism and discretion.

Skills

Communication

Organization

Time management

Coordination

Attention to detail

MS Office

Professional demeanor

Confidentiality

Multitasking

Education

Bachelor's degree

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

Position: Executive Assistant

Location: Surat, Gujarat

Employment Type: Full-Time, Permanent

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to provide administrative and coordination support to senior management. The role involves managing schedules, meetings, communication, documentation, follow-ups, and other management-related activities.

Key Responsibilities

• Manage daily schedules, appointments, meetings, and calendars.
• Coordinate internal and external meetings and maintain meeting schedules.
• Handle emails, calls, correspondence, and communication on behalf of management when required.
• Prepare presentations, reports, MIS, meeting minutes, and other documents.
• Coordinate with different departments and follow up on assigned tasks and deadlines.
• Track action points from meetings and ensure timely follow-up.
• Maintain important records, documents, and confidential information.
• Coordinate travel arrangements, accommodation, transportation, and official visits.
• Support management in day-to-day administrative and coordination activities.
• Handle confidential information with professionalism and discretion.

Required Skills & Competencies

• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Good coordination and follow-up abilities.
• Strong attention to detail.
• Ability to manage multiple priorities effectively.
• Proficiency in MS Office Word, Excel, PowerPoint, and Outlook.
• Professional, presentable, and proactive approach.
• Ability to maintain confidentiality.

Education & Experience

• Qualification: Bachelor's degree in any discipline.
• Experience: 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.