EXECUTIVE ASSISTANT MALE

YOGINI HR SOLUTIONS; Kolkata District; On-site; INR 335,000 - 670,000; Full time

Benefits offered by this job

As per industry

Job summary

YOGINI HR SOLUTIONS is seeking an experienced Executive Assistant to support the Director with calendar management, travel planning, and correspondence. The role demands high organization, discretion, and proactive problem solving.

The ideal candidate will be fluent in English, able to work independently, and comfortable coordinating with internal teams and external stakeholders, while maintaining precise records and efficient admin workflows.

Qualifications

• 4–5 years of experience as an Executive Assistant or similar administrative role.

Responsibilities

• Manage Director’s calendar and coordinate internal/external visits.
• Prepare, edit, and format emails, reports, presentations in Word and PowerPoint.
• Maintain data, trackers, and reports using Excel and Google Sheets (formulas, dashboards).
• Track deadlines, action items, and follow-ups for key projects.
• Coordinate travel arrangements and logistics for business trips.
• Handle confidential information with discretion and professionalism.
• Liaise with internal departments and external stakeholders on behalf of the Director.
• Organize meetings, workshops, and events (room bookings, invitations, materials).
• Maintain filing and documentation systems for easy retrieval of records.

Skills

Organizational skills

Time management

Multi-tasking

Proactive attitude

Independent working

Discretion

Communication skills

Education

Graduation degree in any discipline

Tools

MS Word

MS Excel

PowerPoint

Google Sheets

Job description

Key Responsibilities

• Managethe Director’s calendar, schedule meetings, appointments, and coordinateinternal/external visitor visits.
• Prepare,edit, and format emails, reports, presentations, and other documents in MS Word and PowerPoint.
• Maintainand update data, trackers, and reports using MS Excel and Google Sheets (formulas, tables, basic dashboards).
• Trackdeadlines, action items, and follow‑ups for key projects and communications.
• Coordinatetravel arrangements, itineraries, and business‑trip logistics as required.
• Handleconfidential information with utmost discretion and professionalism.
• Liaisewith internal departments and external stakeholders on behalf of the Director.
• Assistin organizing meetings, workshops, and occasional events (room bookings,invitations, materials, etc.).
• Maintainfiling and documentation systems (physical and digital) for easy retrievalofrecords.

Requirements

Qualifications& Experience

• Graduatedegree in any discipline (Business Administration / Commerce preferred but notmandatory).
• 4–5 years of experience as anExecutive Assistant or similar administrative role, preferably supporting seniorleadership or Directors.
• Proficiency in MS Office Suite (Word,Excel, PowerPoint) and Google Sheets; comfortable withbasic to intermediate formulas, formatting, and data organization.
• Strongwritten and spoken English and local language (as applicable).
• Excellentorganizational, time‑management, and multi‑tasking skills.
• Highattention to detail, reliability, and a proactive attitude.
• Abilityto work independently and take initiative with minimal supervision.

Benefits

• As per industry