EXECUTIVE ASSISTANT MALE

Policlinica Jardim Camburi; Kolkata Metropolitan Area; On-site; INR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

As per industry

Job summary

Policlinica Jardim Camburi seeks an experienced Executive Assistant to support the Director with calendar management, travel logistics, and high‑level correspondence. You will prepare documents in MS Word and PowerPoint, maintain data trackers in MS Excel and Google Sheets, and coordinate internal and external visits with discretion.

The role requires 4–5 years in a similar administrative position, strong English communication, and a proactive, detail‑oriented approach.

Qualifications

• Graduate degree in any discipline; Business Administration / Commerce preferred but not mandatory.
• 4–5 years of experience as an Executive Assistant or similar administrative role.
• Proficiency in MS Office Suite and Google Sheets; comfortable with basic to intermediate formulas, formatting, and data organization.
• Strong written and spoken English and local language (as applicable).
• Excellent organizational, time-management, and multi-tasking skills.
• High attention to detail, reliability, and a proactive attitude.
• Ability to work independently and take initiative with minimal supervision.

Responsibilities

• Manage the Director’s calendar, schedule meetings, appointments, and coordinate internal/external visitor visits.
• Prepare, edit, and format emails, reports, presentations, and other documents in MS Word and PowerPoint.
• Maintain and update data, trackers, and reports using MS Excel and Google Sheets (formulas, tables, basic dashboards).
• Track deadlines, action items, and follow‑ups for key projects and communications.
• Coordinate travel arrangements, itineraries, and business‑trip logistics as required.
• Handle confidential information with utmost discretion and professionalism.
• Liaise with internal departments and external stakeholders on behalf of the Director.
• Assist in organizing meetings, workshops, and occasional events (room bookings, invitations, materials, etc.).
• Maintain filing and documentation systems (physical and digital) for easy retrieval of records.

Skills

Calendar management

Email drafting

Data tracking

Time management

Communication

Discretion

Organization

Education

Graduate degree in any discipline

Tools

MS Word

MS Excel

PowerPoint

Google Sheets

Job description

• Manage the Director’s calendar, schedule meetings, appointments, and coordinate internal/external visitor visits.
• Prepare, edit, and format emails, reports, presentations, and other documents in MS Word and PowerPoint.
• Maintain and update data, trackers, and reports using MS Excel and Google Sheets (formulas, tables, basic dashboards).
• Track deadlines, action items, and follow‑ups for key projects and communications.
• Coordinate travel arrangements, itineraries, and business‑trip logistics as required.
• Handle confidential information with utmost discretion and professionalism.
• Liaise with internal departments and external stakeholders on behalf of the Director.
• Assist in organizing meetings, workshops, and occasional events (room bookings, invitations, materials, etc.).
• Maintain filing and documentation systems (physical and digital) for easy retrieval of records.

Requirements

Key Responsibilities

• Manage the Director’s calendar, schedule meetings, appointments, and coordinate internal/external visitor visits.
• Prepare, edit, and format emails, reports, presentations, and other documents in MS Word and PowerPoint.
• Maintain and update data, trackers, and reports using MS Excel and Google Sheets (formulas, tables, basic dashboards).
• Track deadlines, action items, and follow‑ups for key projects and communications.
• Coordinate travel arrangements, itineraries, and business‑trip logistics as required.
• Handle confidential information with utmost discretion and professionalism.
• Liaise with internal departments and external stakeholders on behalf of the Director.
• Assist in organizing meetings, workshops, and occasional events (room bookings, invitations, materials, etc.).
• Maintain filing and documentation systems (physical and digital) for easy retrieval of records.

Requirements

Qualifications & Experience

• Graduate degree in any discipline (Business Administration / Commerce preferred but not mandatory).
• 4–5 years of experience as an Executive Assistant or similar administrative role, preferably supporting senior leadership or Directors.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Sheets; comfortable with basic to intermediate formulas, formatting, and data organization.
• Strong written and spoken English and local language (as applicable).
• Excellent organizational, time‑management, and multi‑tasking skills.
• High attention to detail, reliability, and a proactive attitude.
• Ability to work independently and take initiative with minimal supervision.

Benefits

• As per industry