Executive Assistant

Sandip Foundation; Mumbai Suburban; On-site; INR 500,000 - 700,000; Full time

Job summary

Sandip Foundation in Mumbai Suburban is seeking an Executive Assistant to provide comprehensive administrative support to senior management, ensuring smooth scheduling, coordination, and timely follow-up of key tasks.

The ideal candidate holds a Bachelor's degree, 2–4 years of experience, and strong written and verbal communication. Proficiency in MS Office is essential to manage calendars, prepare reports, handle correspondence, and arrange travel.

Qualifications

• Bachelor's degree in any discipline; MBA/PG qualification advantageous.
• 2–4 years of experience as an Executive Assistant or similar administrative role.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email communication.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational and time-management abilities.
• Ability to multitask and meet deadlines.
• Strong follow-up and coordination skills.

Responsibilities

• Manage the executives' calendar, meetings, and schedules.
• Coordinate internal and external meetings and prepare meeting agendas when required.
• Prepare, maintain, and organize reports, presentations, documents, and official correspondence.
• Handle emails, calls, and other communications professionally.
• Take meeting minutes and ensure timely follow-up on assigned action points.
• Coordinate with different departments and follow up on pending tasks.
• Maintain confidential records and sensitive information.
• Arrange travel, accommodation, and other logistics when required.
• Assist management in day-to-day administrative and coordination activities.
• Monitor deadlines and ensure important tasks are completed on time.
• Perform any other duties assigned by senior management.

Skills

Calendar management

MS Office

Communication

Multi-tasking

Education

Bachelor's degree

Tools

MS Office

Job description

Job Summary

We are looking for a well-organized and proactive Executive Assistant to provide administrative and professional support to senior management, ensuring smooth coordination, communication, scheduling, and follow-up of important tasks.

Key Responsibilities

• Manage the executives calendar, meetings, appointments, and schedules.
• Coordinate internal and external meetings and prepare meeting agendas when required.
• Prepare, maintain, and organize reports, presentations, documents, and official correspondence.
• Handle emails, calls, and other communications professionally.
• Take meeting minutes and ensure timely follow-up on assigned action points.
• Coordinate with different departments and follow up on pending tasks.
• Maintain confidential records and sensitive information.
• Arrange travel, accommodation, and other logistics when required.
• Assist management in day-to-day administrative and coordination activities.
• Monitor deadlines and ensure important tasks are completed on time.
• Perform any other duties assigned by senior management.

Required Skills & Qualifications

• Bachelors degree in any discipline; MBA/PG qualification will be an advantage.
• 2–4 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email communication.
• Ability to maintain confidentiality and handle sensitive information.
• Strong follow-up, coordination, and interpersonal skills.
• Professional attitude with good attention to detail.
• Ability to multitask and work under deadlines.

Preferred Attributes

• Smart, presentable, and professional personality.
• Proactive approach with good problem-solving skills.
• Ability to work independently as well as coordinate with multiple teams.
• High level of discretion, responsibility, and reliability.