Executive Assistant To Director

Asclepius Wellness; Jaipur; On-site; INR 450,000 - 600,000; Full time

Job summary

Asclepius Wellness is seeking an experienced Executive Assistant to support the Directors in Jaipur. You will manage calendars, handle correspondence, prepare reports, and coordinate with internal and external stakeholders to ensure smooth operations.

The role requires strong communication, organization, discretion, and the ability to work on multiple tasks with tight deadlines. Immediate joiners are preferred.

Qualifications

• Bachelors degree in Business Administration, Management, Commerce, or a related field.
• 4–6 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role supporting senior management
• Excellent verbal and written communication skills.
• Strong organizational, coordination, and time-management skills.
• Experience in calendar management, travel coordination, meeting management, MIS, and reporting.
• Strong follow-up and cross-functional coordination skills.
• Professional personality with a proactive and problem-solving approach.
• Ability to handle confidential information with discretion.
• Immediate joiners / short notice period candidates preferred.

Responsibilities

• Manage the Directors calendar, appointments, meetings, and daily schedule.
• Handle emails, calls, and official correspondence.
• Prepare reports, presentations, MIS, and business documents.
• Coordinate with internal teams and external stakeholders.
• Organize meetings, prepare agendas, record MoMs, and follow up on action items.
• Manage travel bookings, accommodation, transportation, and itineraries.
• Maintain confidential records, executive documents, and trackers.
• Monitor pending tasks and ensure timely follow-ups.
• Assist the Director with day-to-day administrative and operational activities.
• Support special projects and ensure timely completion of assigned tasks.

Skills

Communication skills

Organization

MS Office

Google Workspace

Calendar management

Travel coordination

MIS & reporting

Discretion with confidential info

Interpersonal skills

Education

Bachelor's degree in Business Administration/Management/Commerce

Tools

Google Workspace

Job description

Key Responsibilities:

• Manage the Directors calendar, appointments, meetings, and daily schedule.


• Handle emails, calls, and official correspondence.


• Prepare reports, presentations, MIS, and business documents.


• Coordinate with internal teams and external stakeholders.


• Organize meetings, prepare agendas, record MoMs, and follow up on action items.


• Manage travel bookings, accommodation, transportation, and itineraries.


• Maintain confidential records, executive documents, and trackers.


• Monitor pending tasks and ensure timely follow-ups.


• Assist the Director with day-to-day administrative and operational activities.


• Support special projects and ensure timely completion of assigned tasks.

Candidate Requirements:

• Bachelors degree in Business Administration, Management, Commerce, or a related field.


• 4–6 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role supporting senior management.


• Excellent verbal and written communication skills.


• Strong organizational, coordination, and time-management skills.


• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.


• Experience in calendar management, travel coordination, meeting management, MIS, and reporting.


• Strong follow-up and cross-functional coordination skills.


• Professional personality with a proactive and problem-solving approach.


• Ability to handle confidential information with discretion.


• Immediate joiners / short notice period candidates preferred.