EXECUTIVE ASSISTANT MALE

Yogini Tradex Private Limited; Kolkata District; On-site; INR 350,000 - 500,000; Full time

Job summary

Yogini Tradex Private Limited in Kolkata seeks an experienced Executive Assistant to support the Director with calendar management, meetings, and stakeholder coordination.

You will prepare documents in MS Word and PowerPoint, maintain data in MS Excel and Google Sheets, track deadlines, arrange travel, and support events with meticulous organizational skills.

Qualifications

• Graduation in any discipline; Business Administration / Commerce preferred but not mandatory.
• 4–5 years of experience as an Executive Assistant or similar administrative role, preferably supporting senior leadership.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Sheets; comfortable with formulas and data organization.

Responsibilities

• Manage the Director’s calendar, schedule meetings, appointments, and coordinate internal/external visitor visits.
• Prepare, edit, and format emails, reports, presentations, and other documents in MS Word and PowerPoint.
• Maintain and update data, trackers, and reports using MS Excel and Google Sheets (formulas, tables, basic dashboards).
• Track deadlines, action items, and follow‑ups for key projects and communications.
• Coordinate travel arrangements, itineraries, and business‑trip logistics as required.
• Handle confidential information with utmost discretion and professionalism.
• Liaise with internal departments and external stakeholders on behalf of the Director.
• Assist in organizing meetings, workshops, and occasional events (room bookings, invitations, materials, etc.).
• Maintain filing and documentation systems (physical and digital) for easy retrieval of records.

Skills

MS Office proficiency

MS Word

MS Excel

PowerPoint

Google Sheets

English proficiency

Time management

Organizational skills

Education

Graduation degree

Business Administration / Commerce preferred

Tools

MS Word

MS Excel

PowerPoint

Google Sheets

Job description

• Manage the Director’s calendar, schedule meetings, appointments, and coordinateinternal/external visitor visits.
• Prepare,edit, and format emails, reports, presentations, and other documents in MS Word and PowerPoint.
• Maintainand update data, trackers, and reports using MS Excel and Google Sheets (formulas, tables, basic dashboards).
• Trackdeadlines, action items, and follow‑ups for key projects and communications.
• Coordinatetravel arrangements, itineraries, and business‑trip logistics as required.
• Handleconfidential information with utmost discretion and professionalism.
• Liaisewith internal departments and external stakeholders on behalf of the Director.
• Assistin organizing meetings, workshops, and occasional events (room bookings,invitations, materials, etc.).
• Maintainfiling and documentation systems (physical and digital) for easy retrieval ofrecords.
• Graduatedegree in any discipline (Business Administration / Commerce preferred but notmandatory).
• 4–5 years of experience as anExecutive Assistant or similar administrative role , preferably supporting seniorleadership or Directors.
• Proficiency in MS Office Suite (Word,Excel, PowerPoint) and Google Sheets; comfortable withbasic to intermediate formulas, formatting, and data organization.
• Strongwritten and spoken English and local language (as applicable).
• Excellentorganizational, time‑management, and multi‑tasking skills.
• Highattention to detail, reliability, and a proactive attitude.
• Abilityto work independently and take initiative with minimal supervision.