Executive Assistant

Liladhar Pasoo; Mumbai; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Liladhar Pasoo in Mumbai is seeking anExecutive Assistant to support the Director with calendar management, travel arrangements, and document preparation. The role involves coordinating with internal teams and external stakeholders to ensure timely follow-ups and efficient operations.

The ideal candidate demonstrates excellent communication, proactive organization, and the ability to multitask in a fast-paced environment, while handling confidential information with discretion.

Qualifications

• Excellent communication and coordination skills.
• Proactive, organized, and able to multitask in a fast-paced environment.
• Good follow-up skills with attention to detail.

Responsibilities

• Manage the Director's calendar, meetings, travel, and appointments.
• Coordinate with internal teams and external stakeholders for timely follow-ups.
• Draft emails, prepare reports, and maintain confidential documents.
• Arrange flight, hotel, and travel bookings.
• Track tasks, updates, and ensure timely execution of action items.
• Handle MIS reports and maintain data using Excel.
• Support day-to-day administrative and operational activities.
• Use tools like ChatGPT and stay updated with the latest technology trends to improve efficiency.

Skills

Calendar management

Executive support

Communication

Follow-up

Multitasking

Tools

MS Excel

Outlook

Job description

Key Responsibilities

• Manage the Director's calendar, meetings, travel, and appointments.
• Coordinate with internal teams and external stakeholders for timely follow-ups.
• Draft emails, prepare reports, and maintain confidential documents.
• Arrange flight, hotel, and travel bookings.
• Track tasks, updates, and ensure timely execution of action items.
• Handle MIS reports and maintain data using Excel.
• Support day-to-day administrative and operational activities.
• Use tools like ChatGPT and stay updated with the latest technology trends to improve efficiency.

Requirements

• Excellent communication and coordination skills.
• Strong knowledge of MS Excel, Outlook, and email drafting.
• Proactive, organized, and able to multitask in a fast-paced environment.
• Good follow-up skills with attention to detail.
• Professional, trustworthy, and capable of handling confidential information.
• Prior experience as an Executive Assistant or in a similar coordination role is preferred.