Executive Assistant To Director

Shyam Metalics And Energy; Kolkata District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Shyam Metalics And Energy is looking for an experienced Executive Assistant based in Kolkata. The role involves managing the Director’s calendar, coordinating with various departments, and preparing reports and presentations.

The ideal candidate should be female with 15 years of experience in similar roles, possess excellent communication skills, and have strong proficiency in MS Office tools. A graduate in Commerce or a related field is required.

Qualifications

• 15 years of experience as an Executive Assistant, Secretary, Coordinator, or similar role.
• High level of confidentiality, professionalism, and attention to detail.
• Strong multitasking skills.

Responsibilities

• Manage the Director's calendar, appointments, meetings, and travel schedules.
• Coordinate with internal departments and external stakeholders.
• Prepare presentations, reports, and business correspondence.

Skills

Excellent verbal and written communication skills in English

Strong proficiency in MS Excel

Strong proficiency in PowerPoint

Strong organizational skills

Ability to draft professional emails and reports

Education

Graduate in Commerce, Finance, Business Administration, or related discipline

Tools

MS Excel

MS PowerPoint

MS Word

MS Outlook

Job description

• Manage the Director's calendar, appointments, meetings, and travel schedules.
• Coordinate with internal departments and external stakeholders on behalf of the Director.
• Prepare presentations, reports, MOMs (Minutes of Meeting), and business correspondence.
• Screen calls, emails, and correspondence, ensuring timely follow-up and action.
• Organize meetings, conference calls, and management reviews.
• Maintain confidential records, documents, and files.
• Assist in preparing MIS reports, presentations, and management dashboards.
• Track action items and ensure timely closure of tasks assigned by the Director.
• Coordinate with Finance, Accounts, Commercial, and other functional teams.
• Handle visitor management and meeting logistics.
• Support the Director in day-to-day administrative and operational activities.

• Female candidate with a pleasant personality and professional demeanor.
• Graduate in Commerce, Finance, Business Administration, English, or related discipline.
• 15 years of experience as an Executive Assistant, Secretary, Coordinator, Front Office Executive, or similar role.
• Excellent verbal and written communication skills in English.
• Strong proficiency in MS Excel, PowerPoint, Word, and Outlook.
• Ability to draft professional emails, reports, and presentations.
• High level of confidentiality, professionalism, and attention to detail.
• Strong organizational and multitasking skills.