Executive Assistant To Managing Director

Suresh Electric Board Works; Gopalpura; On-site; INR 360,000 - 600,000; Full time

Job summary

Suresh Electric Board Works in India is seeking an Executive Assistant to support senior management with calendar management, correspondence, and documentation. The role involves coordinating meetings, preparing reports, and handling confidential information.

You will liaise with internal teams, vendors, and clients, draft emails, and ensure timely follow-ups. Proactive multitasking, strong English writing, and MS Office proficiency are essential for success.

Qualifications

• Excellent verbal and written communication skills.
• Strong English drafting and email-writing abilities.
• Good knowledge of MS Office Word, Excel, PowerPoint and Outlook.
• Organizational and time-management skills are essential.
• Ability to maintain confidentiality and handle sensitive information.
• Strong follow-up and coordination skills.
• Professional interpersonal skills and multitasking ability.

Responsibilities

• Manage and maintain the senior management's calendar, meetings, appointments, and schedules.
• Handle official emails, correspondence, letters, and other communication.
• Prepare reports, presentations, MIS, letters, notices, and official documents.
• Coordinate with internal departments, project sites, vendors, clients, and other stakeholders.
• Maintain confidential records, files, and important company documents.
• Prepare meeting agendas, take meeting minutes, and follow up on action points.
• Monitor pending tasks and ensure timely follow-up with concerned departments.
• Arrange travel, accommodation, meetings, and other requirements for management when required.
• Maintain daily/weekly activity reports and status updates.
• Assist management in coordinating important projects and administrative activities.
• Handle incoming calls and communications professionally.
• Perform other administrative and coordination tasks assigned by management.

Skills

Verbal and written communication

English drafting

Email writing

Organizational skills

Time management

Confidentiality

Follow-up and coordination

Interpersonal skills

Tools

MS Office Word

MS Office Excel

MS Office PowerPoint

MS Outlook

Job description

About the Role
We are looking for a well-organized and professional Executive Assistant to provide administrative and coordination support to senior management. The candidate will be responsible for managing schedules, correspondence, meetings, documentation, follow-ups, and day-to-day administrative activities.
Key Responsibilities

• Manage and maintain the senior management's calendar, meetings, appointments, and schedules.
• Handle official emails, correspondence, letters, and other communication.
• Prepare reports, presentations, MIS, letters, notices, and official documents.
• Coordinate with internal departments, project sites, vendors, clients, and other stakeholders.
• Maintain confidential records, files, and important company documents.
• Prepare meeting agendas, take meeting minutes, and follow up on action points.
• Monitor pending tasks and ensure timely follow-up with concerned departments.
• Arrange travel, accommodation, meetings, and other requirements for management when required.
• Maintain daily/weekly activity reports and status updates.
• Assist management in coordinating important projects and administrative activities.
• Handle incoming calls and communications professionally.
• Perform other administrative and coordination tasks assigned by management.

Required Skills

• Excellent verbal and written communication skills.
• Strong English drafting and email-writing skills.
• Good knowledge of MS Office Word, Excel, PowerPoint and Outlook.
• Good organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong follow-up and coordination skills.
• Professional personality with good interpersonal skills.
• Ability to multitask and work under deadlines.