Executive Assistant to Director

Neuraleap Technologies Group; Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Neuraleap Technologies Group in Mumbai seeks an Executive Assistant to the Director who is highly organized and proactive. The role provides comprehensive administrative and operational support, manages the Director’s calendar, coordinates meetings, and ensures smooth communications across departments.

You will handle confidential information, prepare reports and presentations, arrange travel, and track deadlines.

Qualifications

• Bachelor’s degree in a related field.
• 3–8 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Experience supporting senior leadership/directors preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

Responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings and prepare agendas, minutes, and follow‑up items.
• Prepare reports, MIS, presentations, and business documents.
• Handle confidential information with discretion and professionalism.
• Track deadlines, commitments, and deliverables and communicate progress to the Director.
• Organize travel arrangements including flights, accommodation, and itineraries.
• Support day‑to‑day decision‑making and cross‑department coordination.

Skills

MS Office

Communication skills

Organizational skills

Coordination

Confidentiality

Multitasking

Attention to detail

Presentation skills

Education

Bachelor’s degree in Business Administration/Management/Commerce or related field

Job description

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to the Director to provide comprehensive administrative and operational support. The ideal candidate will manage the Director’s schedule, coordinate meetings, handle confidential information, prepare reports, and ensure smooth communication across departments.

Key Responsibilities Executive Support

• Manage the Director’s calendar, appointments, meetings, and travel schedules.
• Coordinate and schedule internal and external meetings.
• Prepare meeting agendas, presentations, minutes, and follow‑up action items.
• Act as a communication link between the Director and internal/external stakeholders.
• Handle confidential and sensitive information with discretion.
• Track important deadlines, commitments, and deliverables.

Administrative Management

• Manage emails, correspondence, and official communications.
• Prepare reports, MIS, presentations, and business documents.
• Organize travel arrangements including flights, accommodation, and itineraries.
• Maintain records, files, and important documents.
• Coordinate with various departments to ensure timely completion of tasks.
• Support the Director in day‑to‑day decision‑making activities.

Coordination & Follow‑up

• Follow up with department heads on assigned tasks and projects.
• Monitor progress of key initiatives and provide updates to the Director.
• Coordinate with clients, vendors, and business partners when required.
• Assist in organizing corporate meetings, events, and reviews.

Required Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, Commerce, or a related field.
• 3–8 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Experience supporting senior leadership/directors preferred.
• Strong knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

Required Skills

• Excellent organizational and time management skills.
• Strong coordination and follow‑up abilities.
• Professional attitude with high confidentiality standards.
• Ability to multitask and prioritize effectively.
• Strong attention to detail and problem‑solving skills.
• Good business communication and presentation skills.