Executive Assistant – IT

JobItUs; Mumbai; On-site; INR 450,000 - 650,000; Full time

Job summary

JobItUs is seeking an Executive Assistant to support the IT team with day-to-day administrative and coordination activities. The role involves managing calendars, coordinating meetings, travel arrangements, and liaising with global stakeholders.

Ideal candidates will have strong English communication, experience in executive assistance or administration, and proficiency in MS Office. The position is on-site in Mumbai with a 1-year contract and renewal possible based on performance.

Qualifications

• Strong English communication skills, both written and verbal.
• Good organizational and coordination skills.
• Ability to manage multiple tasks and follow up on activities.
• Prior experience in Executive Assistant, Administration, or coordination roles.

Responsibilities

• Manage calendars and schedules and coordinate meetings.
• Book meeting rooms and coordinate meeting arrangements.
• Assist with events and internal meetings.
• Make air ticket and travel arrangements as required.
• Coordinate and attend to visitors, including internal, external, and global stakeholders.
• Coordinate with different teams and ensure smooth day-to-day activities.
• Handle basic documentation and follow-ups as required.

Skills

English communication

Organizational skills

multitasking

MS Office

Tools

MS Office

Job description

We are looking for an Executive Assistant to support the IT team with day-to-day administrative and coordination activities.

Key Responsibilities:

• Manage calendars and schedules and coordinate meetings.
• Book meeting rooms and coordinate meeting arrangements.
• Assist with events and internal meetings.
• Make air ticket and travel arrangements as required.
• Coordinate and attend to visitors, including internal, external, and global stakeholders.
• Coordinate with different teams and ensure smooth day-to-day activities.
• Handle basic documentation and follow-ups as required.

ther Details

Location: BKC, Bandra
Working Hours: 8:30 AM – 5:30 PM
Working Days: Monday to Friday

Payroll: Talisman HR Solutions
Staffing Partner: We have been their staffing partner for 10+ years, so the payroll will be managed by us.
Contract: 1 year, with the possibility of renewal based on performance and business requirements.

Requirements:

• Strong English communication skills, both written and verbal.
• Prior experience in Executive Assistant, Administration, or coordination roles.
• Good knowledge of MS Office.
• Good organizational and coordination skills.
• Should be comfortable interacting with senior management and global stakeholders.
• Ability to manage multiple tasks and follow up on activities.