Executive Assistant (2-5 Years) - Female Candidates Preferred

Haren Textiles Pvt Ltd

Mumbai

On-site

INR 400,000 - 600,000

Full time

14 days+

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Job summary

A business services firm in Mumbai is seeking a dedicated Executive Assistant to provide crucial administrative support. The role requires 2 to 5 years of experience and a graduate degree. Key responsibilities include organizing calendars, facilitating communication, and managing office operations. Candidates should possess excellent organizational and communication skills, along with proficiency in MS Office. This full-time position demands discretion, professionalism, and a proactive approach.

Qualifications

2 to 5 years of experience in an administrative role.
Excellent organizational skills with attention to detail.
Strong communication abilities, both written and verbal.

Responsibilities

Organize and maintain the executive's calendar.
Facilitate clear communication between the executive and stakeholders.
Plan and coordinate meetings, including preparing agendas.

Skills

Excellent organizational skills

Strong communication abilities (written and verbal)

Proficient in MS Office Suite

Discretion and professionalism

Proactive attitude

Ability to prioritize tasks

Education

Graduate (B.Com)

Job description

We are looking for a dedicated Executive Assistant to provide administrative support in our Mumbai office. The ideal candidate will have 2 to 5 years of experience, preferably with a degree in .

Key Responsibilities

Calendar Management: Organize and maintain the executive's calendar, scheduling appointments and ensuring no conflicts arise.
Communication Liaison: Serve as the main point of contact between the executive and internal/external stakeholders, facilitating clear communication.
Meeting Coordination: Plan and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
Document Preparation: Draft and prepare reports, presentations, and correspondence while ensuring accuracy and professionalism.
Travel Arrangements: Arrange travel and accommodations, preparing itineraries to ensure smooth and efficient trips for the executive.
Office Management: Oversee daily office operations and maintain an organized workspace to support the executive and team.

Required Skills and Expectations

The ideal candidate should have excellent organizational skills and attention to detail. Strong communication abilities, both written and verbal, are essential. The candidate should be proficient in using office software, such as MS Office Suite. Discretion and professionalism are crucial, as this role involves handling confidential information. A proactive attitude and the ability to prioritize tasks in a dynamic environment are necessary for success. Additionally, the candidate should be comfortable working full-time from the office and should possess a positive attitude and a strong work ethic.

Qualifications