Executive Assistant

Grauer & Weil; Mumbai Suburban, Mumbai; On-site; INR 600,000 - 1,100,000; Full time

Job summary

Grauer & Weil, Mumbai, seeks an experienced Executive Assistant / Secretary to support the President and manage daily administrative tasks with discretion. Strong drafting, communication, and coordination skills are essential.

The ideal candidate has 8-10 years of experience, a graduate qualification, and proficiency in MS Office. responsibilities include calendar management, travel arrangements, secretarial duties, and preparing timely reports in a corporate setting.

Qualifications

• 8–10 years of experience in executive support.
• Experience in secretarial tasks and calendar management.
• Strong drafting and communication skills.
• Ability to handle confidential information.

Responsibilities

• Manage the President's calendar, meetings, and travel.
• Coordinate internal and external meetings and interviews.
• Draft letters and handle routine secretarial duties.
• Prepare reports and maintain filing systems.
• Ensure confidentiality in communications.
• Conduct information gathering on business matters.
• Follow up on tasks and manage multiple priorities.
• Support day-to-day administrative and coordination activities.

Skills

Verbal communication

Written communication

Calendar management

Coordination

MS Office

Discretion

Multi-tasking

Education

Any Graduate

Tools

MS Office

Job description

Executive Assistant / Secretary

Location: Jogeshwari/Kandivali Mumbai
Department: Corporate
Reporting To: President
Experience: 8-10 Years
Qualification: Any Graduate
Age: 3035 Years

Time-8.30am -5.30 pm

only 1st and 3rd Saturday will be holiday
Gender Preference: Female
Industry: Open to All Industries
Compensation: As per Company Policy

Job Summary

We are looking for a highly organized, professional, and proactive Executive Assistant / Secretary to support the President and manage day-to-day administrative and secretarial responsibilities. The ideal candidate should have excellent communication and drafting skills, strong coordination abilities, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Manage the President’s calendar, appointments, meetings, and schedules.
• Coordinate meetings, conferences, interviews, and appointments with internal and external stakeholders.
• Gather, compile, and present relevant information as required.
• Handle routine secretarial activities, including drafting letters, taking dictation, and typing correspondence.
• Prepare, maintain, and regularly update reports and required information.
• Maintain databases, visiting card folders, records, and an organized filing system.
• Coordinate travel arrangements, ticketing, accommodation, and other travel requirements as needed.
• Handle confidential information and correspondence with discretion.
• Support the President in day-to-day administrative and coordination activities.
• Conduct information sourcing and research on business-related matters, new technologies, industry developments, and internationally recognized work practices.
• Follow up on assigned tasks and ensure timely completion.
• Manage multiple priorities while maintaining accuracy and professionalism.

Key Skills & Competencies

• Excellent verbal and written communication skills.
• Excellent drafting and correspondence skills.
• Strong organizational and coordination abilities.
• Good time management and multitasking skills.
• Sound knowledge of MS Office and basic computer applications.
• Professional and presentable personality.
• Ability to handle confidential information with discretion.
• Disciplined, punctual, proactive, and detail-oriented.
• Ability to work independently and manage priorities effectively.

Ideal Candidate

The ideal candidate should be a mature, well-organized, and dependable professional who can efficiently manage executive-level coordination and secretarial responsibilities while maintaining a high level of confidentiality and professionalism.