Executive Assistant

TalentAhead; Mumbai City; On-site; INR 600,000 - 1,000,000; Full time

Job summary

TalentAhead is seeking an Executive Assistant to provide high-level support to senior management in Mumbai. The role covers executive and personal assistance, calendar management, and coordinating meetings and travel.

You will handle confidential information with discretion, coordinate with clients and vendors, and manage daily schedules with precision. A 2–6 year track record in similar roles, strong communication, and proficiency in MS Office are essential.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organizational, coordination, and follow-up abilities.
• Professional appearance, maturity, discretion, and confidentiality.
• Flexible and comfortable handling both professional and personal responsibilities.

Responsibilities

• Provide executive and personal assistance to senior management.
• Manage calendars, meetings, appointments, and daily schedules.
• Arrange domestic and international travel, including flights, hotels, visas, and itineraries.
• Coordinate with clients, vendors, and internal teams; handle confidential documents.
• Track tasks and follow-ups to ensure timely completion.
• Assist with official and personal requirements of the executive.
• Be available for urgent or ad-hoc needs and occasional travel.

Skills

Communication

Interpersonal skills

Organization

Follow-up

Tools

MS Office

Excel

Outlook

PowerPoint

Job description

EXECUTIVE ASSISTANT / PERSONAL ASSISTANT

Location: Nariman Point, Mumbai
Experience: 2 to 6 Years
Gender: Male

Key Responsibilities

• Provide executive and personal assistance to senior management.
• Manage calendars, meetings, appointments, and daily schedules.
• Handle domestic and international travel arrangements, including flights, hotels, visas, and itineraries.
• Manage expenses, bills, reimbursements, payments, and basic finance-related coordination.
• Coordinate with clients, vendors, business associates, and internal teams.
• Handle confidential documents, information, and correspondence with discretion.
• Track important tasks, commitments, and follow-ups to ensure timely completion.
• Assist with both official and personal requirements of the executive.
• Be available for urgent or ad-hoc requirements and occasional travel, if needed.

Requirements

• 2 to 6 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role.
• Excellent communication and interpersonal skills.
• Strong organizational, coordination, and follow-up abilities.
• Good working knowledge of MS Office, Excel, Outlook, and PowerPoint.
• Professional appearance, maturity, discretion, and confidentiality.
• Flexible and comfortable handling both professional and personal responsibilities.