Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Surat; Vor Ort; INR 400.000 - 700.000; Vollzeit

Zusammenfassung

Intellectual Capital HR Consulting Pvt. Ltd. in Surat is seeking an Executive Assistant to the CEO & ED. The role focuses on flawless English, a professional appearance, and strong calendar, email, and travel management to support top executives.

The position involves event planning, vendor coordination, minute-taking, and maintaining confidentiality across interactions. MBA/PG is a plus; working days are Mon-Fri 9:00am–6:00pm.

Qualifikationen

• Excellent English fluency is essential.
• Professional, presentable appearance with a positive personality.
• Minimum graduation; MBA/PG would be a plus.
• Excellent presentation skills and discretion.

Aufgaben

• Manage CEO & ED calendar and schedule meetings.
• Respond to emails on behalf of the MD & ED as required.
• Arrange travel and visa as needed.
• Assist with offsite and in-house events; festive gifts.
• Coordinate with external vendors and manage vendor relations.
• Book meetings and rooms as required.
• Record meeting minutes and share with attendees.
• Track credit card expenses; liaise with accounts.
• Prepare documents, presentations, and reports.
• Draft, edit, and proofread emails, memos, and documents; maintain confidentiality.

Kenntnisse

Calendar management

Email handling

Vendor coordination

Travel arrangements

Communication skills

Ausbildung

Graduate (MBA / PG would be a plus)

Tools

MS Office

Jobbeschreibung

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.


• Responding to emails on behalf of the MD & Execuve Director as required.


• Travel arrangements, Visa & travel arrangement as and when required.


• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc


• Coordinaon with external vendors / vendor Management


• Organizing meeting and booking meeting rooms as per requirement.


• Nong down meeting minutes & sharing with aendees later (MoM)


• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.


• Prepare documents, presentaons, reports etc as per requirement.


• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.


• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)


• Must be presentable with a pleasant/posive personalityMinimum Graduaon (MBA / PG would be a plus)Excellent presentaon skills
  

  Working Days: Monday - Friday (9:00am - 6:00pm)

  
  

  Holidays: Saturday & Sunday (Every week)