Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Coimbatore District; On-site; INR 400,000 - 600,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. seeks an Executive Assistant to the CEO & ED to manage calendars, meetings, and email correspondence for the MD/ED.

The role includes arranging travel and visas, assisting with events, coordinating with vendors, taking minutes, and monitoring expenses. You will also prepare documents and reports, draft communications, and maintain high confidentiality in all interactions.

Qualifications

• Very fluent in English with excellent communication.
• Must be presentable with a pleasant personality.
• Minimum graduation; MBA/PG would be a plus.

Responsibilities

• Calendar management & scheduling meeting arrangements as required.
• Responding to emails on behalf of the MD & Execuve Director as required.
• Travel arrangements, Visa & travel arrangement as and when required.
• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc
• Coordinaon with external vendors / vendor Management
• Organizing meeting and booking meeting rooms as per requirement.
• Nong down meeting minutes & sharing with aendees later (MoM)
• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.
• Prepare documents, presentaons, reports etc as per requirement.
• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.
• Maintain a high level of integrity, ethics, and confidenality in all interacions and communicaons.
• Maintaining confidential Information / making presentations & researching when required

Skills

Fluent English

Presentation skills

Presentable personality

Education

Bachelor's degree / MBA or PG

Job description

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.


• Responding to emails on behalf of the MD & Execuve Director as required.


• Travel arrangements, Visa & travel arrangement as and when required.


• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc


• Coordinaon with external vendors / vendor Management


• Organizing meeting and booking meeting rooms as per requirement.


• Nong down meeting minutes & sharing with aendees later (MoM)


• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.


• Prepare documents, presentaons, reports etc as per requirement.


• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.


• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)


• Must be presentable with a pleasant/posive personalityMinimum Graduaon (MBA / PG would be a plus)Excellent presentaon skills
  

  Working Days: Monday - Friday (9:00am - 6:00pm)

  
  

  Holidays: Saturday & Sunday (Every week)