Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Lucknow; On-site; INR 600,000 - 900,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. is seeking an Executive Assistant to the CEO & ED (Female preferred).

The role focuses on calendar management, email handling, travel logistics, event planning, and vendor coordination. The candidate will draft documents, prepare presentations, and maintain confidentiality at all times. Requirements include excellent English, professional presentation, and a minimum graduation; MBA/PG is a plus.

Qualifications

• Excellent English; strong written and verbal skills.
• Highly presentable with a professional demeanor.
• Minimum graduation; MBA/PG a plus.

Responsibilities

• Manage CEO/ED calendars and schedule meetings.
• Draft and respond to emails for MD/ED as needed.
• Arrange travel, visas, and related logistics.
• Plan offsite and in-house events; arrange gifts.
• Coordinate with external vendors and manage vendor relations.
• Organize meetings and book rooms.
• Take and share meeting minutes.
• Track credit card expenses; liaise with accounts.
• Prepare documents, presentations, and reports.
• Draft, edit, and proof emails and memos.
• Maintain confidentiality and professional integrity.

Skills

Calendar management

Email drafting

Travel arrangements

Vendor management

Minutes taking

Meeting coordination

Document preparation

Presentation skills

Confidentiality

Executive support

Education

Bachelor's degree

MBA/PG preferred

Job description

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.


• Responding to emails on behalf of the MD & Execuve Director as required.


• Travel arrangements, Visa & travel arrangement as and when required.


• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc


• Coordinaon with external vendors / vendor Management


• Organizing meeting and booking meeting rooms as per requirement.


• Nong down meeting minutes & sharing with aendees later (MoM)


• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.


• Prepare documents, presentaons, reports etc as per requirement.


• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.


• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)


• Must be presentable with a pleasant/posive personalityMinimum Graduaon (MBA / PG would be a plus)Excellent presentaon skills
  

  Working Days: Monday - Friday (9:00am - 6:00pm)

  
  

  Holidays: Saturday & Sunday (Every week)