Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in Mumbai seeks an Executive Assistant to the CEO & ED. The role involves calendar control, email handling for the MD/ED, travel, visa support, event planning, and vendor liaison. Strong presentation skills and immaculate communication are essential.

Responsibilities include minute-taking, expense tracking, document prep, and maintaining confidentiality across all interactions and communications with internal teams and external partners.

Qualifications

• Should be extremely fluent in English with a presentable and positive personality.
• Minimum Graduation; MBA / PG would be a plus and excellent presentation skills.

Responsibilities

• Calendar management and scheduling meeting arrangements as required.
• Responding to emails on behalf of the MD & ED as required.
• Travel arrangements, Visa and travel arrangements as needed.
• Assisting with offsite and in-house event planning and gifts for occasions.
• Coordination with external vendors / vendor management.
• Organizing meetings and booking meeting rooms as required.
• Note down meeting minutes and share with attendees (MoM).
• Keeping track of credit card expenses and liaising with accounts to submit bills.
• Prepare documents, presentations, reports as needed.
• Draft, edit, and proofread emails, memos, reports and other documents.
• Maintain confidentiality and integrity in all interactions and communications.
• Maintaining confidential information / making presentations & researching when required.

Skills

Calendar management

Email management

Travel arrangements

Vendor coordination

Meeting coordination

Minutes taking

Confidentiality

Communication skills

Presentation skills

Education

Bachelor's degree

MBA / PG

Job description

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.


• Responding to emails on behalf of the MD & Execuve Director as required.


• Travel arrangements, Visa & travel arrangement as and when required.


• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc


• Coordinaon with external vendors / vendor Management


• Organizing meeting and booking meeting rooms as per requirement.


• Nong down meeting minutes & sharing with aendees later (MoM)


• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.


• Prepare documents, presentaons, reports etc as per requirement.


• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.


• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)


• Must be presentable with a pleasant/posive personalityMinimum Graduaon (MBA / PG would be a plus)Excellent presentaon skills
  

  Working Days: Monday - Friday (9:00am - 6:00pm)

  
  

  Holidays: Saturday & Sunday (Every week)