Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Pune District; On-site; INR 450,000 - 650,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. seeks an Executive Assistant to the CEO & ED (Female preferred) to manage calendars, emails, travel, and events. The role involves coordinating with vendors, taking minutes, and preparing reports, while maintaining confidentiality and professional poise.

Ideal candidates are fluent in English, well-presented, with graduates (MBA/PG a plus) and strong presentation skills. Working days are Monday to Friday, 9:00am–6:00pm, with weekends off.

Qualifications

• Should be extremely fluent in English (very well turned out).
• 2],

Responsibilities

• Calendar management and scheduling meetings and arrangements.

Skills

Calendar management

Email correspondence

Travel arrangements

Event planning

Vendor management

Meeting coordination

Minutes taking

Expense tracking

Documentation

Email drafting

Confidentiality

Fluent English

Education

Graduation (MBA/PG preferred)

Job description

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.


• Responding to emails on behalf of the MD & Execuve Director as required.


• Travel arrangements, Visa & travel arrangement as and when required.


• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc


• Coordinaon with external vendors / vendor Management


• Organizing meeting and booking meeting rooms as per requirement.


• Nong down meeting minutes & sharing with aendees later (MoM)


• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.


• Prepare documents, presentaons, reports etc as per requirement.


• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.


• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)


• Must be presentable with a pleasant/posive personalityMinimum Graduaon (MBA / PG would be a plus)Excellent presentaon skills
  

  Working Days: Monday - Friday (9:00am - 6:00pm)

  
  

  Holidays: Saturday & Sunday (Every week)