Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Khordha; On-site; INR 600,000 - 900,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. seeks an Executive Assistant to the CEO and ED (female preferred) to manage calendars, emails, travel, events, and vendor coordination. The role demands flawless English, polished presentation skills, and high integrity.

You will draft and proofread documents, maintain confidential information, and support meetings with minute-taking and follow-up actions. Working hours are Monday to Friday, with occasional travel as needed.

Qualifications

• Should be fluent in English and well-presented.
• MBA or PG qualification would be a plus.
• Excellent presentation skills.

Responsibilities

• Calendar management and scheduling meetings for the CEO and ED.
• Respond to emails on behalf of the MD and ED.
• Arrange travel, visas and travel arrangements as required.
• Assist with offsite and in-house event planning.
• Coordinate with external vendors and vendor management.
• Arrange meetings and book meeting rooms.
• Take down meeting minutes and share with attendees later (MoM).
• Track credit card expenses and liaise with accounts to submit bills.
• Prepare documents, presentations, and reports as required.
• Draft, edit, and proofread emails, memos, and reports for the CEO.
• Maintain confidentiality in all interactions and communications.
• Maintain confidential information and conduct research when required.

Skills

Fluent English

Presentable

Excellent presentation skills

Education

MBA / PG degree

Minimum Graduation

Job description

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.


• Responding to emails on behalf of the MD & Execuve Director as required.


• Travel arrangements, Visa & travel arrangement as and when required.


• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc


• Coordinaon with external vendors / vendor Management


• Organizing meeting and booking meeting rooms as per requirement.


• Nong down meeting minutes & sharing with aendees later (MoM)


• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.


• Prepare documents, presentaons, reports etc as per requirement.


• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.


• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)


• Must be presentable with a pleasant/posive personalityMinimum Graduaon (MBA / PG would be a plus)Excellent presentaon skills
  

  Working Days: Monday - Friday (9:00am - 6:00pm)

  
  

  Holidays: Saturday & Sunday (Every week)