Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Chennai District; On-site; INR 450,000 - 750,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in Chennai invites an Executive Assistant to the CEO & ED (female preferred) to manage calendars, coordinate meetings, and handle correspondence.

You will arrange travel, support event planning, liaise with vendors, take MoMs, and prepare reports while maintaining confidentiality and presenting a professional image.

Ideal candidate will be fluent in English, well-presented, with at least a graduate degree (MBA/PG a plus) and strong presentation skills.

Qualifications

• Fluent in English with excellent written and verbal communication.
• Presentable with a pleasant/positive personality and professional demeanor.
• MBA or PG qualification is a plus; strong presentation skills expected.

Responsibilities

• Calendar management and scheduling meetings for CEO & ED.
• Respond to emails on behalf of the MD & ED as required.
• Arrange travel, visas and related travel arrangements.
• Assist with offsite and in-house event planning; manage gifts for festivals.
• Coordinate with external vendors / vendor management.
• Organize meetings and book meeting rooms as needed.
• Take detailed meeting minutes and share with attendees (MoM).
• Track credit card expenses and liaise with accounts to submit bills.
• Prepare documents, presentations, and reports as required.
• Draft, edit and proofread emails, memos, and documents for the CEO.
• Maintain confidentiality and integrity in all interactions and communications.

Skills

English fluency

Presentable

Excellent presentation

Education

Graduate degree (MBA/PG a plus)

Job description

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.


• Responding to emails on behalf of the MD & Execuve Director as required.


• Travel arrangements, Visa & travel arrangement as and when required.


• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc


• Coordinaon with external vendors / vendor Management


• Organizing meeting and booking meeting rooms as per requirement.


• Nong down meeting minutes & sharing with aendees later (MoM)


• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.


• Prepare documents, presentaons, reports etc as per requirement.


• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.


• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)


• Must be presentable with a pleasant/posive personalityMinimum Graduaon (MBA / PG would be a plus)Excellent presentaon skills
  

  Working Days: Monday - Friday (9:00am - 6:00pm)

  
  

  Holidays: Saturday & Sunday (Every week)