Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; New Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. is seeking an Executive Assistant to the CEO and ED (female preferred) in New Delhi.

The role includes calendar management, email handling, travel arrangements, event support, vendor coordination, and minutes keeping. The ideal candidate will be highly fluent in English, well-presented, and graduate with MBA/PG as a plus. Working days are Monday to Friday, 9:00am to 6:00pm, with weekends off.

Qualifications

• Excellent English fluency with strong presentation abilities.
• Extremely presentable with a positive personality.
• Minimum Graduation; MBA/PG would be a plus.
• Working days: Mon-Fri, 9:00am-6:00pm; weekends off.

Responsibilities

• Manage CEO/ED calendar and schedule meetings.
• Reply to emails on behalf of MD & ED as required.
• Coordinate travel, visas, and related arrangements.
• Assist with offsite and in-house events; handle gifts (Diwali/Christmas).
• Coordinate with external vendors and vendor management.
• Organize meetings and book rooms as required.
• Note down meeting minutes and share with attendees (MoM).
• Track credit card expenses and liaise with accounts to submit bills.
• Prepare documents, presentations, and reports as needed.
• Draft, edit, and proofreading emails and memos for CEO.
• Maintain confidentiality and integrity in all communications.

Skills

Calendar management

Email handling

Travel coordination

Vendor management

Meeting arrangements

Minutes taking

Presentation skills

Education

MBA/PG preferred

Job description

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.


• Responding to emails on behalf of the MD & Execuve Director as required.


• Travel arrangements, Visa & travel arrangement as and when required.


• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc


• Coordinaon with external vendors / vendor Management


• Organizing meeting and booking meeting rooms as per requirement.


• Nong down meeting minutes & sharing with aendees later (MoM)


• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.


• Prepare documents, presentaons, reports etc as per requirement.


• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.


• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)


• Must be presentable with a pleasant/posive personalityMinimum Graduaon (MBA / PG would be a plus)Excellent presentaon skills
  

  Working Days: Monday - Friday (9:00am - 6:00pm)

  
  

  Holidays: Saturday & Sunday (Every week)