Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Chandigarh; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. is seeking an Executive Assistant to the CEO & ED (female preferred). The role includes calendar management, email correspondence on behalf of the MD/ED, and travel arrangements. You will also assist with event planning, vendor coordination, and minutes recording.

The ideal candidate will be fluent in English, highly presentable, and possess excellent presentation skills. Working hours are Monday to Friday, 9:00am–6:00pm, with weekends off.

Qualifications

• Fluent in English with strong communication; highly presentable and well-groomed.
• Excellent presentation and document drafting skills.
• Minimum education: Graduation; MBA/PG would be a plus.

Responsibilities

• Manage CEO & ED calendars and schedule meetings.
• Respond to emails on behalf of MD & ED as required.
• Coordinate travel, visas, and itineraries.

Skills

Calendar management

Email handling

Travel arrangements

Event planning

Vendor coordination

Minutes taking

Expense tracking

Documentation

Drafting emails

Confidentiality

Education

MBA / Postgraduate

Job description

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.


• Responding to emails on behalf of the MD & Execuve Director as required.


• Travel arrangements, Visa & travel arrangement as and when required.


• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc


• Coordinaon with external vendors / vendor Management


• Organizing meeting and booking meeting rooms as per requirement.


• Nong down meeting minutes & sharing with aendees later (MoM)


• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.


• Prepare documents, presentaons, reports etc as per requirement.


• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.


• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)


• Must be presentable with a pleasant/posive personalityMinimum Graduaon (MBA / PG would be a plus)Excellent presentaon skills
  

  Working Days: Monday - Friday (9:00am - 6:00pm)

  
  

  Holidays: Saturday & Sunday (Every week)