Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Kolkata District; On-site; INR 350,000 - 550,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in Kolkata invites applications for an Executive Assistant to the CEO & ED. The successful candidate will manage calendars, emails, travel, events, vendor coordination, and prepare briefings and reports.

Fluent English, presentable appearance, and MBA/PG is a plus. This role requires discretion, strong communication, and flawless documentation in a Monday–Friday schedule (9:00am–6:00pm) with weekly weekends off.

Qualifications

• Excellent English language fluency and polished communication.
• Excellent presentation skills and professional appearance.
• Minimum Graduation; MBA / PG would be a plus.

Responsibilities

• Calendar management and scheduling meetings.
• Respond to emails on behalf of the MD & ED.
• Arrange travel, visas and travel arrangements as required.
• Assist with offsite and in-house events; gifts for Diwali/Christmas.
• Coordinate with external vendors and vendor management.
• Organize meetings and book meeting rooms.
• Take meeting minutes and share with attendees later.
• Track credit card expenses and liaise with accounts.
• Prepare documents, presentations, reports as required.
• Draft, edit and proofread emails, memos, and reports for the CEO.
• Maintain confidentiality and integrity in all interactions and communications.

Skills

Calendar management

Email correspondence

Travel arrangements

Event planning

Vendor management

Meeting coordination

Minutes taking

Expense tracking

Document preparation

Proofreading

Confidentiality

Communication

Education

Bachelor's degree

MBA / PG

Job description

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.


• Responding to emails on behalf of the MD & Execuve Director as required.


• Travel arrangements, Visa & travel arrangement as and when required.


• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc


• Coordinaon with external vendors / vendor Management


• Organizing meeting and booking meeting rooms as per requirement.


• Nong down meeting minutes & sharing with aendees later (MoM)


• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.


• Prepare documents, presentaons, reports etc as per requirement.


• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.


• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)


• Must be presentable with a pleasant/posive personalityMinimum Graduaon (MBA / PG would be a plus)Excellent presentaon skills
  

  Working Days: Monday - Friday (9:00am - 6:00pm)

  
  

  Holidays: Saturday & Sunday (Every week)