Executive Assistant

ASTIKA SOFTWARE TECHNOLOGIES PRIVATE LIMITED; Hyderabad; On-site; INR 600,000 - 900,000; Full time

Job summary

ASTIKA Software Technologies Private Limited in Hyderabad is seeking a proactive Executive Assistant to support the CMD who oversees multiple businesses and engages in high-level strategic meetings with senior stakeholders.

The ideal candidate will be organized, detail-oriented, and capable of handling confidential information in a fast-paced environment while coordinating meetings, travel, and daily administrative tasks with professionalism.

Qualifications

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar coordination role.
• Experience supporting senior executives, business owners, founders, or leadership teams is preferred.

Responsibilities

• Attend and coordinate important business meetings and take accurate minutes (MoM).
• Track action items and ensure timely follow-ups with stakeholders.
• Manage and optimize the executive’s calendar and scheduling with clients, partners, and stakeholders.
• Coordinate domestic and international travel arrangements including flights, hotels, and itineraries.

Skills

Meeting management

Calendar management

Travel coordination

Executive support

Communication

Organization

Proactivity

Discretion

MS Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Job Title :- Executive AssistantWe are seeking a highly motivated, energetic, and professional Executive Assistant to support the schedule of CMD who manages multiple businesses and regularly engages in high-level strategic meetings with senior stakeholders and other business partners. The ideal candidate will be organized, proactive, detail-oriented, and capable of working in a fast-paced environment while maintaining the highest standards of confidentiality, professionalism, and integrity.

Job Title :- Executive AssistantWe are seeking a highly motivated, energetic, and professional Executive Assistant to support the schedule of CMD who manages multiple businesses and regularly engages in high-level strategic meetings with senior stakeholders and other business partners. The ideal candidate will be organized, proactive, detail-oriented, and capable of working in a fast-paced environment while maintaining the highest standards of confidentiality, professionalism, and integrity.Experience Required

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar coordination role.
• Experience supporting senior executives, business owners, founders, or leadership teams is preferred.

Key ResponsibilitiesMeeting Management :

• Attend and coordinate important business meetings.
• Take accurate and comprehensive meeting minutes (MoM).
• Track action items and ensure timely follow-ups with internal and external stakeholders.
• Understand the context and objectives of meetings to effectively support the executive.

Calendar & Schedule Management

• Manage and optimize the executive’s calendar.
• Schedule, reschedule, and coordinate meetings with clients, partners, and stakeholders.
• Prioritize appointments based on business requirements and urgency.

Travel & Logistics Coordination

• Book domestic and international travel arrangements.
• Coordinate flight tickets, hotel bookings, transportation, and travel itineraries.
• Ensure smooth travel planning and execution.

Executive Support

• Assist in day-to-day administrative and business coordination activities including coordinating business reports on daily, weekly and monthly basis across multiple businesses.
• Liaise with clients, partners, and team members professionally.
• Maintain confidentiality of sensitive business information.
• Anticipate requirements and proactively solve scheduling and coordination challenges.

Candidate Profile

• Is young, energetic, and eager to learn.
• Possesses excellent communication and interpersonal skills.
• Demonstrates patience, maturity, and emotional intelligence while working closely with the executive.
• Understands different business situations and adapts accordingly.
• Has strong organizational and time-management skills.
• Is proactive, dependable, and highly responsive.
• Maintains a high level of integrity and professionalism.
• Is comfortable handling multiple priorities simultaneously.
• Has good proficiency in Microsoft Office,Google Workspace,and business communication tools.