Executive Assistant

Alianca Logistics Pvt Ltd.; New Delhi; On-site; INR 400,000 - 700,000; Full time

Benefits offered by this job

Leadership exposure

Growth opportunities

Competitive compensation

Collaborative environment

Travel logistics support

Job summary

Alianca Logistics Pvt. Ltd. is seeking an experienced Executive Assistant to support senior management. The role covers calendar management, meeting coordination, and handling sensitive correspondence, with responsibility for preparing reports, agendas and minutes.

The ideal candidate will have a graduate degree, prior EA/PA experience, and excellent English communication. Strong MS Office skills and a proactive, discreet approach are required for this fast-paced environment.

Qualifications

• Graduate in any discipline; BA/MBA considered a plus.
• Prior experience as an Executive Assistant, Personal Assistant or administrative coordinator is preferred.
• Excellent English communication skills, both written and verbal, with professional etiquette.
• Confident communication and interpersonal skills for interactions with senior management, clients and stakeholders.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide executive and administrative support to senior management.
• Manage calendars, schedule meetings, coordinate appointments and maintain daily schedules.
• Handle professional email correspondence, phone calls and confidential records.
• Prepare reports, presentations, meeting agendas and minutes as required.
• Coordinate with internal departments, clients and external stakeholders to ensure smooth communication and timely follow-ups.
• Organise meetings, travel arrangements and related logistics.
• Track tasks, deadlines and pending matters to ensure timely completion.
• Handle confidential business information with discretion and maintain confidentiality.
• Support day-to-day administrative and operational requirements as assigned by management.

Skills

Executive support

Calendar management

Email handling

Communication skills

Interpersonal skills

Education

Graduate degree

Tools

MS Office

Job description

Executive Assistant | Alianca Logistics Pvt. Ltd.

Role & Responsibilities

• Provide executive and administrative support to senior management.
• Manage calendars, schedule meetings, coordinate appointments and maintain daily schedules.
• Handle professional email correspondence, phone calls, documentation and confidential records.
• Prepare reports, presentations, meeting agendas and minutes as required.
• Coordinate with internal departments, clients and external stakeholders to ensure smooth communication and timely follow-ups.
• Organise business meetings, travel arrangements and related logistics.
• Track important tasks, deadlines and pending matters to ensure timely completion.
• Handle sensitive business information with discretion and maintain confidentiality.
• Support day-to-day administrative and operational requirements as assigned by management.

Preferred Candidate Profile

• Graduate in any discipline; additional qualifications in business administration or management will be an advantage.
• Prior experience as an Executive Assistant, Personal Assistant or in an administrative coordination role is preferred.
• Excellent English communication skills, both written and verbal, with strong professional etiquette.
• Confident communication and interpersonal skills, with the ability to interact professionally with senior management, clients and external stakeholders.
• Strong proficiency in MS Office, particularly Word, Excel, PowerPoint and Outlook.
• Excellent organisational, multitasking and time-management abilities.
• Professional, presentable, proactive and detail-oriented.
• Ability to work independently, anticipate requirements and manage priorities effectively.
• High level of integrity and discretion when handling confidential business information.
• Comfortable working in a fast-paced business environment.

Perks and Benefits

• Opportunity to work closely with senior leadership.
• Exposure to business operations, management coordination and decision-making.
• Professional growth and learning opportunities.
• Supportive and collaborative work environment.
• Competitive compensation based on experience and suitability.