Executive Assistant

Live Connections Placements Pvt. Ltd.; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Live Connections Placements Pvt. Ltd. in Chennai is seeking a highly organised Executive Assistant to support Senior Management and ensure smooth coordination of executive activities, meetings, reporting and critical follow-ups.

The ideal candidate should have 2 years of experience supporting MD, CEO, CFO, COO, Directors or Senior Management and should be comfortable handling confidential information and multiple priorities with discretion. MBA/PG preferred; Any Graduate welcome.

Qualifications

• 2 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary or Management Coordinator.
• Experience supporting MD, CEO, CFO, COO, Directors or Senior Management preferred.
• Strong calendar, appointment and meeting management skills.
• Advanced MS Excel and PowerPoint skills.

Responsibilities

• Manage the MD/Senior Management calendar, meetings, appointments and schedules.
• Coordinate internal and external meetings, including agenda preparation, Minutes of Meeting (MOM) and follow-up of action points.
• Prepare MIS reports, dashboards, management reports and professional presentations.
• Coordinate with various departments and follow up on management decisions and pending actions.
• Manage travel arrangements, meeting logistics and other executive requirements.
• Draft and manage professional emails, letters, reports and presentations.
• Maintain confidential records, documents and correspondence.
• Act as a communication and coordination bridge between Senior Management and internal/external stakeholders.
• Track critical assignments and ensure timely closure.
• Handle confidential and sensitive matters with professionalism, discretion and integrity.

Skills

Calendar management

MIS reporting

Excel

PowerPoint

MS Word

Outlook

MS Teams

English proficiency

Stakeholder coordination

Confidentiality

Multitasking

AI tools

Education

Any Graduate

MBA/PG preferred

Job description

EXECUTIVE ASSISTANT SENIOR MANAGEMENT

Department: Administration / Executive Office
Functional Area: Executive Assistant / Personal Assistant / Secretarial
Role: Executive Assistant
Experience: 2 Years
Education: Any Graduate | MBA/PG preferred
Industry: Corporate / Manufacturing
Location: Chennai
Employment Type: Permanent / Full-Time

JOB DESCRIPTION

We are looking for a highly organised, proactive and professional Executive Assistant to support Senior Management and ensure smooth coordination of executive activities, meetings, reporting and critical follow-ups.

The ideal candidate should have experience supporting MD, CEO, CFO, COO, Directors or Senior Management and should be comfortable handling confidential information, multiple priorities and cross-functional coordination.

KEY RESPONSIBILITIES

• Manage the MD/Senior Management calendar, meetings, appointments and schedules.
• Coordinate internal and external meetings, including agenda preparation, Minutes of Meeting (MOM) and follow-up of action points.
• Prepare MIS reports, dashboards, management reports and professional presentations.
• Coordinate with various departments and follow up on management decisions and pending actions.
• Manage travel arrangements, meeting logistics and other executive requirements.
• Draft and manage professional emails, letters, reports and presentations.
• Maintain confidential records, documents and correspondence.
• Act as a communication and coordination bridge between Senior Management and internal/external stakeholders.
• Track critical assignments and ensure timely closure.
• Handle confidential and sensitive matters with professionalism, discretion and integrity.

REQUIRED SKILLS

• 2 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary or Management Coordinator.
• Experience supporting MD, CEO, CFO, COO, Directors or Senior Management preferred.
• Strong calendar, appointment and meeting management skills.
• Strong MIS and management reporting experience.
• Advanced MS Excel and PowerPoint skills.
• Proficiency in MS Word, Outlook and MS Teams.
• Excellent English communication and business writing skills.
• Strong stakeholder coordination and follow-up skills.
• Excellent organizational and multitasking abilities.
• High level of confidentiality, integrity and discretion.
• Strong attention to detail and ability to manage multiple priorities.
• Professional personality and business etiquette.
• Proactive, organised and solution-oriented approach.
• Working knowledge of AI tools such as ChatGPT, Microsoft Copilot or equivalent tools for drafting, summarization, research, reporting and productivity enhancement.

PREFERRED CANDIDATE PROFILE

Candidates with direct experience supporting MD / CEO / CFO / COO / Directors / Senior Management will be preferred.

Candidates from corporate or manufacturing organization will have an added advantage.

Any Graduate; MBA/PG qualification will be an advantage.