Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Jaipur; On-site; INR 450,000 - 650,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in Jaipur seeks an Executive Assistant to the CEO & ED (Female Preferred). Duties include calendar management, email handling, travel planning, event support, vendor liaison, and minutes. Role emphasizes confidentiality and integrity.

Requirements: exceptional English, presentable appearance, and strong presentation skills. Minimum graduation; MBA/PG would be a plus. Working days Monday–Friday, 9:00am–6:00pm; Saturday & Sunday off.

Qualifications

• Fluent in English with excellent communication skills.
• Presentable with a pleasant/positive personality.
• MBA / PG would be a plus.

Responsibilities

• Calendar management & scheduling meetings.
• Responding to emails on behalf of the MD & ED.
• Travel arrangements, visas & travel planning.
• Assist with offsite & in-house event planning; gifts for Diwali/Christmas.
• Coordinate with external vendors / vendor management.
• Organize meetings and book meeting rooms.
• Take and share meeting minutes (MoM).
• Track credit card expenses; liaise with accounts to submit bills.
• Prepare documents, presentations, reports as required.
• Draft, edit and proofread emails, memos, reports.

Skills

Calendar management

Email correspondence

Travel arrangements

Event planning

Vendor management

Meeting coordination

Meeting minutes

Expense tracking

Document preparation

Email drafting & proofreading

Education

Bachelor's degree / Graduation

Job description

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.


• Responding to emails on behalf of the MD & Execuve Director as required.


• Travel arrangements, Visa & travel arrangement as and when required.


• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc


• Coordinaon with external vendors / vendor Management


• Organizing meeting and booking meeting rooms as per requirement.


• Nong down meeting minutes & sharing with aendees later (MoM)


• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.


• Prepare documents, presentaons, reports etc as per requirement.


• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.


• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)


• Must be presentable with a pleasant/posive personalityMinimum Graduaon (MBA / PG would be a plus)Excellent presentaon skills
  

  Working Days: Monday - Friday (9:00am - 6:00pm)

  
  

  Holidays: Saturday & Sunday (Every week)