Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Ernakulam; On-site; INR 400,000 - 650,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in India seeks an Executive Assistant to the CEO & ED (Female preferred). The role demands flawless English, professional presentation, and discretion.

You will manage calendars, emails, travel, meetings, vendor coordination, minutes, expense tracking, documents, and confidential communications, while supporting executives with planning and event coordination.

Qualifications

• Fluent in English; excellent presentation skills.
• Presentable with pleasant personality.
• Minimum degree; MBA/PG would be a plus.

Responsibilities

• Calendar management & scheduling meetings.
• Respond to emails on behalf of CEO/ED.
• Arrange travel, visas & travel logistics.
• Assist with offsite and in-house event planning.

Skills

Calendar management

Email management

Meeting coordination

Vendor management

Event planning

Minutes taking

Confidentiality

Communication skills

Education

Bachelor's degree

MBA / PG would be a plus

Tools

MS Office

Job description

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.


• Responding to emails on behalf of the MD & Execuve Director as required.


• Travel arrangements, Visa & travel arrangement as and when required.


• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc


• Coordinaon with external vendors / vendor Management


• Organizing meeting and booking meeting rooms as per requirement.


• Nong down meeting minutes & sharing with aendees later (MoM)


• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.


• Prepare documents, presentaons, reports etc as per requirement.


• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.


• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)


• Must be presentable with a pleasant/posive personalityMinimum Graduaon (MBA / PG would be a plus)Excellent presentaon skills
  

  Working Days: Monday - Friday (9:00am - 6:00pm)

  
  

  Holidays: Saturday & Sunday (Every week)