Executive Assistant

Dahotre and Dahotre - Chartered Accountants; Pune District; On-site; INR 400,000 - 700,000; Full time

Job summary

Dahotre and Dahotre - Chartered Accountants is seeking an experienced Executive/Personal Assistant to support executives, managers and clients in Pune.

The role requires managing calendars, coordinating meetings, travel arrangements, minute-taking, and maintaining confidential information with strong MS Office skills and excellent organizational abilities. You will interact with multiple stakeholders and ensure smooth information flow.

Qualifications

• Graduate or fresh graduate with strong MS Office skills.
• Experience as Executive/Personal Assistant is advantageous.
• Excellent organizational and time management abilities.
• Strong verbal and written communication.
• Ability to maintain confidentiality and handle sensitive matters.
• Ability to coordinate with multiple stakeholders.
• Flexible timings and quick work execution.

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives/managers/clients calendars and set up meetings.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly monthly or quarterly reports (optional).
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the filing system. Prepare letters, and manage documents & electronic files.
• Prepares presentations/ reports for the assigned tasks.
• Other tasks as assigned.
• Should be flexible with timings
• Excellent compliance knowledge

Skills

MS Office proficiency

Organizational skills

Time management

Verbal communication

Written communication

Confidentiality

Stakeholder management

Collaboration

Education

Bachelor's degree

Tools

MS Office

Office equipment

Job description

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner.
• Manage executives/managers/clients calendars and set up meetings
• Make travel and accommodation arrangements (with the help of Admin)
• Rack daily expenses and prepare weekly monthly or quarterly reports (optional)
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the filing system. (optional /via PC) Prepare letters, and manage documents & electronic files.
• Prepares presentations/ reports for the assigned tasks.
• Other tasks as assigned.
• Should be flexible with timings
• Excellent compliance knowledge

Requirements and Skills:

Graduate and Freshers

Work experience as an Executive Assistant, Personal Assistant, or similar role will be an advantage.

Excellent MS Office knowledge

Outstanding organizational and time management skills.

Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, etc.)

Excellent verbal and written communication skills

Maturity in being able to maintain confidentiality in sensitive matters

Ability to collaborate & manage various stakeholders

Skill of getting work done with minimal frictions