Executive Assistant

CIEL HR; Bengaluru; On-site; INR 400,000 - 800,000; Full time

Job summary

CIEL HR in Bengaluru is seeking an experienced Executive Assistant to support a busy leadership team. You will manage calendars, coordinate meetings across time zones, prepare documents and client pitches, and maintain confidential information.

The ideal candidate has 2–4 years of EA experience, excellent English communication, strong organisational skills, and proficiency with Word, Excel, Gmail, Google Calendar, and Adobe Acrobat. A graduate in any field is suitable.

Qualifications

• 2–4 years of work as an executive assistant.
• Excellent written and oral communication in English.
• Proficient with Word, Excel, Gmail and Google Calendar; Adobe Acrobat.
• Strong interpersonal skills and discretion.
• Meticulous with work and time management.
• Comfortable in deadline-driven environments.
• Team player.

Responsibilities

• Manage complex, end-to-end calendars and scheduling needs for your assigned team.
• Coordinate and schedule internal and external meetings across time zones.
• Assist in the vetting of documents by proofreading, formatting, and collating documents.
• Maintain and continuously improve an organised filing system, promoting efficiency, accuracy, and ease of access.
• Assist with tracking client deliverables by updating trackers and monitoring deadlines.
• End-to-end timesheet management for your assigned team.
• Ensure meetings are documented with clarity.
• Assist with conducting preliminary market research and identifying prospective clients.
• Drive cross-functional collaboration by coordinating with the finance, talent, human resources, strategic initiatives, and administration teams to support and optimise team processes.
• Assist with structuring and designing client pitches and presentations.

Skills

Calendar management

Communication skills

English proficiency

Attention to detail

Team collaboration

Education

Graduate in any field

Tools

Word

Excel

Gmail

Google Calendar

Adobe Acrobat

Job description

Role & responsibilities

Responsibilities:

• Manage complex, end-to-end calendars, balancing priorities and anticipating scheduling needs for your

assigned team;

• Coordinate and schedule internal and external meetings across time zones;
• Assist in the vetting of documents by proof reading , formatting, and collating documents;
• Maintain and continuously improve an organised filing system, promoting efficiency, accuracy, and ease

of access;

• Assist with tracking client deliverables by updating and maintaining trackers, and monitoring deadlines;
• End-to-end timesheet management for your assigned team;
• Ensure meetings are documented with clarity ;
• Assist with conducting preliminary market research and identifying prospective clients
• Drive cross-functional collaboration by coordinating with the finance, talent, human resources, strategic

initiatives, and administration teams to support and optimise team processes

• Assist with structuring and designing client pitches and presentations

Preferred candidate profile

Graduate in any field;

• 2-4 years of work experience as an executive assistant;
• Excellent written and oral communication skills in English;
• Experience working with Word, Excel, Gmail and Google Calendar and Adobe Acrobat;
• Exceptional interpersonal skills;
• Accustomed to maintaining discretion and confidentiality - this is at the core of our business!;
• Proven ability to be meticulous with work;
• Proven track record of excellent organisational and time management skills;
• Accustomed to performing well in a deadline-oriented and high-pressure role;
• Willingness to work as a part of a team.