Executive Assistant

Itvedant Education; Thane; On-site; INR 300,000 - 600,000; Full time

Benefits offered by this job

Monthly, Quarterly & Yearly Recognition Programs

Medical Insurance Coverage for Family

Opportunity to Win Indian & International Trips

Job summary

Itvedant Education is looking for an Executive Assistant to provide high-level administrative support to senior executives. The role involves managing calendars, scheduling meetings, and coordinating travel arrangements.

The ideal candidate will have strong organizational and communication skills, along with proficiency in Microsoft Office Suite. This position offers opportunities such as medical insurance coverage for family and recognition programs.

Qualifications

• Prior experience as an Executive Assistant or in a similar administrative support role is often required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Expertise in managing time effectively.

Responsibilities

• Coordinate and manage the executive's schedule, including arranging meetings.
• Handle incoming and outgoing communications on behalf of the executive.
• Prepare expense reports and ensure adherence to budget guidelines.

Skills

Microsoft Office Suite proficiency

Time management skills

Communication skills

Organizational skills

Tools

Project management tools

Communication tools

Job description

Job Summary

An Executive Assistant provides high-level administrative support to senior executives, helping to streamline their daily tasks and improve overall efficiency. This role involves managing calendars, scheduling meetings, handling correspondence, preparing reports, and coordinating travel arrangements. The Executive Assistant acts as a liaison between the executive and internal/external stakeholders, ensuring smooth communication and operations. Strong organizational, time management, and communication skills are essential for effectively managing multiple tasks and supporting executive decision‑making processes.

Responsibilities

• Coordinate and manage the executive's schedule, including arranging meetings, appointments, and travel plans.
• Handle incoming and outgoing communications, emails, and phone calls on behalf of the executive.
• Draft, review, and edit documents, presentations, and reports.
• Maintain an organized and efficient office environment.
• Manage files, records, and confidential information. Prepare agendas, documents, and presentations for meetings.
• Attend meetings, take minutes, and follow up on action items.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Monitor, track, and reconcile expenses.
• Prepare expense reports and ensure adherence to budget guidelines.
• Assist in the planning, execution, and tracking of various projects.
• Collaborate with cross‑functional teams.
• Act as a point of contact between the executive and internal/external stakeholders.
• Build and maintain relationships with clients, partners, and team members.
• Prioritize tasks and deadlines, ensuring that urgent matters are addressed promptly.
• Conduct research, gather data, and compile information to support decision‑making and strategic initiatives.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Identify challenges and proactively find solutions to streamline processes and improve workflow.

Qualifications and Skill Sets

• Prior experience as an Executive Assistant or in a similar administrative support role is often required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software tools.
• Experience with project management and communication tools is a plus.
• Expertise in managing time effectively, ensuring that deadlines are met, and tasks are completed efficiently.
• Experience managing projects and tasks, ensuring they are completed on time and within budget.
• Monthly, Quarterly & Yearly Recognition Programs
• Medical Insurance Coverage for Family
• Opportunity to Win Indian & International Trips