Executive Assistant

Hands On; Gurugram District, Delhi; On-site; INR 2,500,000 - 3,800,000; Full time

Job summary

Hands On in Gurugram is seeking an experienced Executive Assistant to provide high-level support to VP/C-suite executives. The role includes calendar management, travel bookings, meeting coordination with senior leadership and clients, and preparing executive documents.

The ideal candidate has 8-14 years of experience supporting VPs or CXOs, strong communication skills, and a discreet, detail-oriented approach. 5-day workweek in-office role with exposure to cross-functional stakeholders.

Qualifications

• 8-14 years of experience as an Executive Assistant to VP, CXO, or other C-suite executives.
• Strong experience in calendar management, travel management, meeting coordination, and stakeholder management.
• Excellent communication, organizational, multitasking, and interpersonal skills.
• High level of confidentiality, professionalism, and attention to detail.
• Proficiency in MS Office/Google Workspace and calendar management tools.

Responsibilities

• Provide high-level executive support to the VP/C-suite executive, ensuring smooth day-to-day operations.
• Manage calendar management, including scheduling meetings, appointments, reviews, and prioritizing commitments.
• Handle Travel Management, including flight/train bookings, hotel arrangements, itineraries, and travel expense coordination.
• Coordinate and schedule internal and external meetings with senior leadership, clients, and key stakeholders.
• Prepare meeting agendas, presentations, reports, and other executive documents as required.
• Manage confidential information and correspondence with a high level of discretion.
• Track follow-ups, action items, and deadlines arising from meetings.
• Coordinate with various departments to ensure timely completion of executive priorities.
• Support C-suite executives and senior management in administrative and coordination activities.

Skills

Executive support

Calendar management

Travel management

Meeting coordination

Stakeholder management

Communication skills

Tools

MS Office

Google Workspace

Job description

Role & responsibilities :

• Provide high-level executive support to the VP/C-suite executive, ensuring smooth day-to-day operations.
• Manage calendar management, including scheduling meetings, appointments, reviews, and prioritizing commitments.
• Handle Travel Management, including flight/train bookings, hotel arrangements, itineraries, and travel expense coordination.
• Coordinate and schedule internal and external meetings with senior leadership, clients, and key stakeholders.
• Prepare meeting agendas, presentations, reports, and other executive documents as required.
• Manage confidential information and correspondence with a high level of discretion.
• Track follow-ups, action items, and deadlines arising from meetings.
• Coordinate with various departments to ensure timely completion of executive priorities.
• Support C-suite executives and senior management in administrative and coordination activities.

Desired Profile:

• 8-14 years of experience as an Executive Assistant to VP, CXO, or other C-suite executives.
• Strong experience in calendar management, travel management, meeting coordination, and stakeholder management.
• Excellent communication, organizational, multitasking, and interpersonal skills.
• High level of confidentiality, professionalism, and attention to detail.
• Proficiency in MS Office/Google Workspace and calendar management tools.

*Looking for Male candidates only*

Job Location: Gurugram

Working days: 5 (Monday-Friday)