Executive Assistant

Brooks Laboratories Limited; Mumbai; On-site; INR 210,000 - 350,000; Full time

Benefits offered by this job

Permanent employment

Job summary

Brooks Laboratories Limited in Mumbai invites applications for an Executive Assistant to the Management Office. You will provide day-to-day coordination and administrative support, ensuring timely execution of tasks and smooth operation of senior leadership's office.

The role requires 1 to 3 years’ experience in executive assistance or administration, with freshers also considered if they show strong communication, proactivity and discretion.

Qualifications

• Graduation required; 1–3 years of experience in executive assistance, management coordination, or administration.
• Freshers with excellent communication and proactive mindset may be considered.
• Excellent communication, coordination and organizational skills; ability to handle confidential matters.

Responsibilities

• Provide day-to-day coordination and administrative support to the Management Office, ensuring timely execution of tasks.
• Manage meetings, appointments, calendar schedules, travel arrangements and other commitments of senior management.
• Coordinate with internal departments and external stakeholders, ensuring timely follow-up and closure of action points.

Skills

Communication

Coordination

Organizational skills

Follow-up

Discretion

Education

Graduate degree

Tools

MS Office

Job description

Role & responsibilities

• Provide day-to-day coordination and administrative support to the Management Office, ensuring timely execution of assigned tasks.
• Manage meetings, appointments, calendar schedules, travel arrangements and other commitments of senior management.
• Coordinate with internal departments and external stakeholders, ensuring proper follow-up and timely closure of action points.
• Prepare and maintain reports, presentations, correspondence, MIS and other documents as required.
• Assist in tracking important assignments, deadlines, meetings and business-related matters across functions.
• Handle confidential information and special assignments with professionalism, discretion and a high level of responsibility.

Preferred candidate profile

• Graduate with 1 to 3 years of experience in executive assistance, management coordination, administration or a similar role.
• Freshers with excellent communication skills, strong aptitude and a smart, proactive personality may also be considered.
• Excellent communication, coordination, organizational and follow-up skills, with good working knowledge of MS Office.
• Should be presentable, well-organized, proactive and capable of working independently while handling confidential matters.

Perks and benefits

• Permanent employment with good learning and long-term growth opportunities.
• Opportunity to work closely with senior management and gain exposure to multiple business functions.
• CTC up to 3.5 LPA, based on experience and suitability.