Executive Assistant

Adept Global; New Delhi; On-site; INR 420,000 - 620,000; Full time

Job summary

Adept Global in Delhi is seeking an organized and proactive Executive Assistant to provide executive support and ensure smooth day-to-day operations.

The role emphasizes calendar, diary, and travel management, vendor coordination, onboarding new staff, petty cash handling, and maintaining confidentiality. You will work with internal teams and external partners, communicate clearly, multitask efficiently, and uphold high standards in a fast-paced office.

Qualifications

• 2–4 years of experience in an Executive Assistant, Personal Assistant, or Management Assistant role.
• Strong hands-on experience in calendar, diary, and travel management.
• Experience in vendor coordination, petty cash management, and general office administration.

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Handle diary management, reminders, and follow-ups.
• Coordinate domestic and international travel, including flights, hotels, and itineraries.
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, maintain records, and follow up on action items.
• Manage correspondence and other administrative responsibilities.
• Coordinate with vendors and service providers for office requirements.
• Manage petty cash and maintain records of office-related expenses.
• Coordinate with IT vendors for office and employee-related requirements.
• Support new employee onboarding and coordinate administrative requirements.

Skills

Calendar management

Travel management

Vendor coordination

Onboarding

MS Office

Office administration

Tools

MS Office Suite

Job description

Location: Delhi

Experience: 2–4 Years

Employment Type: Full-Time

About the Role

We are looking for a highly organized and proactive Executive Assistant to provide executive and administrative support while ensuring smooth day-to-day office operations. The ideal candidate will have experience in calendar, diary, and travel management, along with strong administrative and coordination skills.

Key Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Handle diary management, reminders, and follow-ups.
• Coordinate domestic and international travel, including flights, hotels, and itineraries.
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, maintain records, and follow up on action items.
• Manage correspondence and other administrative responsibilities.
• Coordinate with vendors and service providers for office requirements.
• Manage petty cash and maintain records of office-related expenses.
• Coordinate with IT vendors for office and employee-related requirements.
• Support new employee onboarding and coordinate administrative requirements.
• Manage business card orders and other office-related requirements.
• Maintain OPE and attendance records and support routine administrative activities.
• Work from the office and coordinate with internal teams, employees, and external vendors as required.
• Handle confidential information with discretion.
• Coordinate with relevant stakeholders to ensure smooth execution of daily activities.

Requirements

• 2–4 years of experience as an Executive Assistant, Personal Assistant, or Management Assistant.
• Strong hands‑on experience in calendar, diary, and travel management.
• Experience in vendor coordination, petty cash management, employee onboarding, and general office administration will be preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to manage multiple priorities and work independently.
• Strong attention to detail and follow‑up skills.
• Proficiency in MS Office and calendar management tools.
• Ability to maintain confidentiality and handle sensitive information professionally.