Executive Assistant

Adept Global; Delhi; On-site; INR 420,000 - 900,000; Full time

Job summary

Adept Global in Delhi is seeking an Executive Assistant to provide executive and administrative support, manage calendars, diaries, and travel arrangements, and ensure smooth day-to-day office operations.

You will coordinate meetings, prepare agendas, handle vendor coordination and onboarding, manage petty cash, and maintain records while handling confidential information with discretion.

Qualifications

• 2–4 years of experience as an Executive Assistant, Personal Assistant, or Management Assistant.
• Strong hands-on experience in calendar, diary, and travel management.
• Experience in vendor coordination, petty cash management, onboarding, and general office administration.

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Handle diary management, reminders, and follow-ups.
• Coordinate domestic and international travel, including flights, hotels, and itineraries.
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, maintain records, and follow up on action items.
• Manage correspondence and other administrative responsibilities.
• Coordinate with vendors and service providers for office requirements.
• Manage petty cash and maintain records of office-related expenses.
• Coordinate with IT vendors for office and employee-related requirements.
• Support new employee onboarding and coordinate administrative requirements.
• Manage business card orders and other office-related requirements.
• Maintain OPE and attendance records and support routine administrative activities.
• Work from the office and coordinate with internal teams, employees, and external vendors as required.
• Handle confidential information with discretion.
• Coordinate with relevant stakeholders to ensure smooth execution of daily activities.

Skills

Calendar management

Diary management

Travel coordination

Vendor coordination

MS Office

Confidentiality

Organizational skills

Multitasking

Tools

MS Office

Job description

Location: Delhi

Experience: 2–4 Years

Employment Type: Full-Time

About the Role

We are looking for a highly organized and proactive Executive Assistant to provide executive and administrative support while ensuring smooth day-to-day office operations. The ideal candidate will have experience in calendar, diary, and travel management, along with strong administrative and coordination skills.

Key Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Handle diary management, reminders, and follow-ups.
• Coordinate domestic and international travel, including flights, hotels, and itineraries.
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, maintain records, and follow up on action items.
• Manage correspondence and other administrative responsibilities.
• Coordinate with vendors and service providers for office requirements.
• Manage petty cash and maintain records of office-related expenses.
• Coordinate with IT vendors for office and employee-related requirements.
• Support new employee onboarding and coordinate administrative requirements.
• Manage business card orders and other office-related requirements.
• Maintain OPE and attendance records and support routine administrative activities.
• Work from the office and coordinate with internal teams, employees, and external vendors as required.
• Handle confidential information with discretion.
• Coordinate with relevant stakeholders to ensure smooth execution of daily activities.

Requirements

• 2–4 years of experience as an Executive Assistant, Personal Assistant, or Management Assistant.
• Strong hands-on experience in calendar, diary, and travel management.
• Experience in vendor coordination, petty cash management, employee onboarding, and general office administration will be preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to manage multiple priorities and work independently.
• Strong attention to detail and follow-up skills.
• Proficiency in MS Office and calendar management tools.
• Ability to maintain confidentiality and handle sensitive information professionally.