Executive Assistant

Jayant Mehta; Pune District; On-site; INR 300,000 - 600,000; Full time

Job summary

Jayant Mehta in Pune is seeking an Executive Assistant to coordinate internal and external meetings for the Director. You will prepare agendas, record minutes, handle correspondence, and support communications across teams with discretion.

The role demands excellent verbal and written communication, strong organization, and independence in a fast-paced environment. Proficiency in MS Office and Google Workspace is required, with opportunities to prepare presentations and manage events.

Qualifications

• Excellent communication skills are essential.
• 2+ years experience preferred; married women preferred.

Responsibilities

• Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
• Handle correspondence, emails, phone calls, and follow-ups on behalf of the Director.
• Prepare presentations, reports, MIS, and business documents.
• Coordinate with cross-functional teams to facilitate communication and project execution.
• Organize business events, conferences, and client meetings.
• Maintain confidential records and sensitive information with discretion.
• Screen visitors and prioritize requests to optimize the Director's time.

Skills

Verbal & Written Communication

Time Management

Organizational Skills

Professionalism & Confidentiality

Independent Worker

MS Office & Google Workspace

Tools

Microsoft Office Suite

Google Workspace

Job description

Role & responsibilities

• Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
• Handle correspondence, emails, phone calls, and follow-ups on behalf of the Director.
• Prepare presentations, reports, MIS, and business documents.
• Coordinate with cross-functional teams to facilitate smooth communication and project execution.
• Organize business events, conferences, and client meetings.
• Maintain confidential records and sensitive business information with discretion.
• Screen visitors and prioritize requests to optimize the Director's time.

Preferred candidate profile

• Excellent verbal and written communication skills.
• Married Women with min 2 yrs experience are preferred
• Strong organizational and time-management abilities.
• High level of professionalism, integrity, and confidentiality.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
• Ability to work independently in a fast-paced environment.