Executive Assistant

Samyojak Consultancy Services; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Samyojak Consultancy Services is seeking a highly organized Executive Assistant to support the Director in day-to-day operations. You will manage schedules, coordinate meetings, prepare documents, and handle correspondence.

The ideal candidate will have 5–10 years of experience supporting senior leadership, excellent English communication, and proficiency in MS Office and Google tools. This role is based at Nariman Point, Mumbai, and requires strong multitasking abilities.

Qualifications

• Graduate with strong verbal and written communication in English.
• Proficient in MS Office (Word, Excel), Google Sheets, and Google Docs.
• 5–10 years of relevant experience supporting senior leadership or management.
• Strong organizational skills, attention to detail, and ability to multitask.

Responsibilities

• Manage schedules, appointments, and meetings for the Director.
• Provide comprehensive assistance in all day-to-day activities of the Director.
• Ensure timely follow-ups and maintain coordination with internal and external stakeholders.
• Handle emails and correspondence, draft and respond on behalf of the Director when required.
• Arrange and coordinate in-office and virtual meetings (Zoom, Teams, Google Meet).
• Prepare Minutes of Meetings and update on outcomes and action points.
• Follow up with internal teams for information and reports as instructed.

Skills

Verbal and written English comms

Education

Graduate

Tools

MS Office (Word, Excel)

Google Sheets

Google Docs

Job description

Job Overview:

We are seeking a highly organized and proactive Executive Assistant to support the Director in day-to-day operations. The ideal candidate will have excellent communication skills, strong coordination abilities, and the capability to independently manage schedules, meetings, documentation, and follow-ups across multiple departments.

Job Responsibilities :

• Manage schedules, appointments, and meetings for the Director.
• Provide comprehensive assistance in all day-to-day activities of the Director.
• Ensure timely follow-ups and maintain excellent coordination with internal and external stakeholders.
• Handle emails and correspondence, draft and respond on behalf of the Director when required.
• Arrange and coordinate meetings-both in-office and virtual (Zoom, Teams, Google Meet, etc.)-and operate these platforms efficiently.
• Prepare Minutes of Meetings (MOM) and keep the Director updated on outcomes and action points.
• Follow up with internal teams for information and reports as per instructions and communicate updates effectively.
• Handle incoming and outgoing calls on behalf of the Director as guided.
• Follow up for collection of management reports and ensure timely submission.
• Prepare documents for important internal and external meetings.
• Maintain filing systems, update documents, and manage paperwork efficiently.
• Coordinate with various departments and assist in creating protocols as instructed by the Director.
• Monitor assigned tasks to ensure timely completion.
• Keep track of insurance, maintenance contracts, renewals, and related documentation.
• Undertake any additional responsibility assigned by the Director from time to time.

Job Requirements:

• Graduate with strong verbal and written communication skills in English.
• Proficient in MS Office (Word, Excel), Google Sheets, and Google Docs.
• 5-10 years of relevant experience supporting senior leadership or management.
• Strong organizational skills, attention to detail, and the ability to multitask effectively.

Location : Nariman Point, Mumbai.