Executive Assistant

Meta Infotech; Mumbai; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Meta Infotech is seeking an experienced Executive Assistant in Mumbai to support C-level executives with calendar management, travel planning, and coordination of meetings and events.

The role requires strong organizational skills, the ability to multitask under pressure, and proficiency with collaboration tools like Teams, Zoom, and Slack. You will prepare reports, minutes, and agendas while maintaining confidential information and liaising across departments.

Qualifications

• Experience supporting C-level executives.
• Strong problem-solving and decision-making skills.
• Ability to work under pressure and manage multiple priorities.
• Experience with calendar management, travel coordination, and stakeholder communication.
• Familiarity with collaboration tools such as Microsoft Teams, Zoom, or Slack.

Responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Prepare presentations, reports, meeting agendas, and minutes.
• Screen and prioritize emails, phone calls, and correspondence.
• Coordinate internal and external meetings, events, and conferences.
• Maintain confidential records and sensitive business information.
• Liaise with internal departments and external stakeholders.
• Track action items and ensure timely follow-up.
• Assist in project coordination and administrative tasks.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Multitasking

Problem solving

Tools

Microsoft Teams

Zoom

Slack

Job description

Role & responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Prepare presentations, reports, meeting agendas, and minutes.
• Screen and prioritize emails, phone calls, and correspondence.
• Coordinate internal and external meetings, events, and conferences.
• Maintain confidential records and sensitive business information.
• Liaise with internal departments and external stakeholders.
• Track action items and ensure timely follow-up.
• Assist in project coordination and administrative tasks.

Preferred candidate profile

• Experience supporting C-level executives.
• Strong problem-solving and decision-making skills.
• Ability to work under pressure and manage multiple priorities.
• Experience with calendar management, travel coordination, and stakeholder communication.
• Familiarity with collaboration tools such as Microsoft Teams, Zoom, or Slack.