Executive Assistant

Studio 5 India; Mumbai City; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Studio 5 India is seeking an experienced Executive Assistant in Mumbai to manage the Director's calendar, coordinate travel and meetings, and handle confidential information with discretion.

You will draft and organize emails, MoMs, and reports, and liaise across departments, clients, and vendors to ensure smooth workflow. Must have 12+ years of EA or similar experience and strong MS Office/Google Workspace skills.

Qualifications

• Excellent verbal and written communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint), Google Workspace, and digital scheduling tools.
• Strong time management, multitasking, and problem-solving abilities.
• Ability to stay composed under pressure and manage confidential matters tactfully.
• Minimum 12 years of experience as an Executive Assistant or in a similar administrative role.

Responsibilities

• Manage and maintain the Director's calendar, scheduling meetings, travel, and appointments efficiently.
• Coordinate internal and external communication, ensuring timely responses and follow-ups.
• Draft, review, and organize emails, MoMs, reports, and presentations as per directives
• Liaise between departments, clients, vendors, and senior leadership for smooth workflow.
• Handle confidential information with professionalism and discretion.
• Oversee travel bookings, visa processes, accommodation, and logistical support for the leadership team.
• Follow up on delegation and ensure workers get the given deadline.
• Support in exhibitions, and meetings.

Skills

Verbal communication

Written communication

Time management

Multitasking

Problem-solving

Discretion with confidential info

Tools

MS Office

Google Workspace

Scheduling tools

Job description

Key Responsibilities:

Manage and maintain the Director'scalendar,scheduling meetings, travel, and appointments efficiently.

Coordinate internal and externalcommunication, ensuring timely responses and follow-ups.

Draft, review, and organize emails, MoMs, reports, and presentations as per directives

Liaise between departments,clients, vendors, and senior leadership forsmoothworkflow.

Handle confidential informationwith professionalism and discretion.

Oversee travel bookings, visa processes, accommodation, and logisticalsupport for the leadership team.

Followup on delegation and ensureworkers get the given deadline.

Support in exhibitions, and meetings. Must-Haves:

Excellent verbal andwritten communication skills.

Proficient in MS Office (Word, Excel, PowerPoint), Google Workspace, and digitalscheduling tools

Strong time management, multitasking, and problem-solving abilities. Minimum 12 years of experience as an Executive Assistant or in a similar administrative role.

Ability to stay composed under pressure and manage confidential matterstactfully.