Executive Assistant To the Founder

Heather Grey; Mumbai; On-site; INR 400,000 - 800,000; Full time

Job summary

Heather Grey in Mumbai, India is seeking an experienced Administrative Support professional to back senior executives. The role combines calendar management, travel planning, meeting preparation, and cross-functional coordination to keep leadership aligned with company objectives.

Key duties include project planning support, written communications, and office operations oversight. The ideal candidate will have 5+ years in similar roles, strong MS Office skills, and the discretion to handle

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.
• Strong communication and organizational abilities.

Responsibilities

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Prepare and organize meeting materials, agendas, and minutes.
• Coordinate and facilitate communication between executives, departments, and external stakeholders.
• Assist with planning and execution of special projects and initiatives.
• Track project progress, deadlines, and deliverables, ensuring timely completion.
• Conduct research and provide insights to support decision-making processes.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Screen and manage incoming communications, including emails, phone calls, and mail.
• Serve as a liaison between executives and internal/external contacts.
• Oversee office operations and procedures, including maintaining supplies and equipment.
• Coordinate and plan company events, meetings, and conferences.
• Ensure a professional and welcoming environment for visitors and staff

Skills

Organizational skills

Time management

Written communication

Verbal communication

MS Office

Independent & teamwork

Integrity

Problem solving

Adaptability

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Administrative Support

• Manage and maintain executives schedules, including appointments, meetings, and travel arrangements.
• Prepare and organize meeting materials, agendas, and minutes.
• Coordinate and facilitate communication between executives, departments, and external stakeholders.

Project Management

• Assist with the planning and execution of special projects and initiatives.
• Track project progress, deadlines, and deliverables, ensuring timely completion.
• Conduct research and provide insights to support decision-making processes.

Communication

• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Screen and manage incoming communications, including emails, phone calls, and mail.
• Serve as a liaison between executives and internal/external contacts.

Office Management

• Oversee office operations and procedures, including maintaining supplies and equipment.
• Coordinate and plan company events, meetings, and conferences.
• Ensure a professional and welcoming environment for visitors and staff

Key Responsibilities

• Bachelors degree in Business Administration, Management, or related field preferred.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.

Qualifications and Skills:

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and as part of a team.
• High level of integrity and discretion in handling confidential information.
• Excellent problem-solving and decision-making abilities.
• Flexibility and adaptability to changing priorities and demands.