Executive Assistant

Jain International Trade Organisation - India; Mumbai; On-site; INR 279,000 - 446,400; Full time

Job summary

Jain International Trade Organisation - India is seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to the Managing Director. The candidate should excel at multitasking, possess excellent communication skills, and anticipate the executive's needs. Responsibilities include managing schedules, preparing correspondence and reports, and coordinating meetings. This is an entry-level on-site role based in Mumbai, with occasional travel to clients or the factory.

Qualifications

• Proactive Personal Assistant to support Managing Director.
• Ability to manage schedules and prioritize tasks.
• Maintaining effective communication within the organization.

Responsibilities

• Manage the executive's personal/calendar and appointments.
• Act as a primary point of contact for stakeholders.
• Prepare and edit correspondence, presentations, and reports.
• Organize meetings, conferences, and events.
• Handle confidential information with professionalism.

Skills

Organizational skills

Multitasking

Excellent communication skills

Follow-up skills

Job description

Job Type: FullTimePermanent

Work Mode: Onsite

Experience: EntryLevel

Travel Requirements: Occassional visits to clients or factory

Skills:

We seek a highly organized and proactive Personal Assistant to provide comprehensive administrative support to our Managing Director in a fast-paced and dynamic environment. The ideal candidate should be skilled at multitasking, possess excellent communication skills, and be able to anticipate the needs of the executive to ensure smooth operations and efficient decision-making. The Executive Assistant will be pivotal in coordinating various tasks, managing schedules, and maintaining effective communication within the organization. The main qualities we are looking in a candidate is extremely good follow-up skills and not forgetting any task delegated to them.

Responsibilities

Manage the executive's personal/calendar, scheduling personal/ work appointments, meetings, and travel arrangements, while optimizing time and prioritizing conflicting demands. Act as the primary point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion in all interactions. Screen and prioritize incoming communications, including emails, phone calls, and mail, providing timely responses or redirecting to appropriate team members. Prepare and edit correspondence, presentations, reports, and other documents on behalf of the executive. Coordinate and organize meetings, conferences, and events, including logistics, agenda preparation, and documentation of meeting minutes. Conduct research and gather information on various topics to support decision-making and preparation for meetings or projects. Manage expense reports and budget tracking for the executive, ensuring accuracy and adherence to company policies. Assist in the preparation of board materials, reports, and presentations as required. Handle confidential information with utmost discretion and professionalism. Collaborate with other administrative staff to ensure seamless office operations and a positive work environment. Provide ad hoc administrative support to other team members when necessary.