Executive Assistant

Finesse Staffing; Mumbai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Finesse Staffing is seeking an Executive Assistant to support the Director and the executive team. The ideal candidate will be a proactive problem-solver with excellent communication, meticulous attention to detail, and proven experience in an office environment providing high-level administrative support.

You will manage complex scheduling, travel logistics, confidential documents, and coordination of internal and external resources. Strong MS Office skills and adaptability are essential.

Qualifications

• Any Graduate.
• Proficient in Word, Excel, PowerPoint, Outlook, Teams.
• 5+ years as an Executive Assistant to upper management.
• Excellent written and verbal communication.
• Strong time-management and multitasking abilities.
• Proficient with office productivity tools and quick to learn new software.
• Flexible team player, adaptable to change and challenges.
• Maintain confidentiality of company information.

Responsibilities

• Manage Director scheduling, agendas, mail, email, phone calls, client management and logistics.
• Coordinate complex scheduling and calendar management for senior executives.
• Handle travel logistics, accommodations, transportation and meals for executives.
• Provide administrative support: typing, dictation, spreadsheets, filing and contacts.
• Maintain professionalism and strict confidentiality with materials.
• Organize team communications and plan events, internal and off-site.
• Handle credit card statements and related reconciliations.
• Arrange domestic and international travel bookings and visa processing.
• Process paperwork related to office, employee approvals and agreements.

Skills

Word

Excel

PowerPoint

Outlook

Teams

Education

Any Graduate

Tools

Microsoft Office

Job description

we thrive when our people thrive. Were currently looking for an Executive Assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of this role

• Support the Director primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld.

Responsibilities

• Manage professional and personal scheduling for Director, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Handle, Tally and understand Credit Card Statements.
• Handle Travel Bookings Domestic, International and Visa Processing.
• Handle all Paperwork related to Office, Employee approvals and Land and Agreement papers.

Required skills and qualifications

• Any Graduate
• Well versed with Word, Excel, PowerPoint, Outlook, Teams etc.
• Five or more years of experience as an Executive Assistant reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems