Executive Assistant

IP Travel Lines; New Delhi; On-site; INR 300,000 - 420,000; Full time

Job summary

IP Travel Lines is seeking an Executive Administrative Assistant to support the Managing Director in daily operations and strategic tasks in New Delhi. The role involves managing schedules, handling correspondence, and coordinating with multiple departments to ensure smooth business flow.

The ideal candidate will organize travel arrangements, prepare notes and presentations, and maintain confidential information with discretion.

Responsibilities

• Manage the Managing Director's daily schedule, meetings, and appointments.
• Handle official emails, calls, and correspondence.
• Coordinate with Accounts, Billing, Operations, Hotel Operations, and MIS departments.
• Collect daily work updates from all departments and report to the Managing Director.
• Follow up on pending tasks and ensure timely completion.
• Coordinate business travel, hotel bookings, and vehicle arrangements when required.
• Prepare daily reports, meeting minutes, and presentations.
• Maintain important company documents, records, and files.
• Coordinate with corporate clients, hotels, vendors, and business associates.
• Ensure all instructions given by the Managing Director are communicated and followed up properly.
• Maintain confidentiality of company information and management decisions.
• Perform other administrative and coordination tasks assigned by the Managing Director.

Job description

Job Responsibilities

1. Manage the Managing Directors daily schedule, meetings, and appointments.
2. Handle official emails, calls, and correspondence.
3. Coordinate with, Accounts, Billing, Operations, Hotel Operations, and MIS departments.
4. Collect daily work updates from all departments and report to the Managing Director.
5. Follow up on pending tasks and ensure timely completion.
6. Coordinate business travel, hotel bookings, and vehicle arrangements whenever required.
7. Prepare daily reports, meeting minutes, and presentations.
8. Maintain important company documents, records, and files.
9. Coordinate with corporate clients, hotels, vendors, and business associates.
10. Ensure all instructions given by the Managing Director are communicated and followed up properly.
11. Maintain confidentiality of company information and management decisions.
12. Perform other administrative and coordination tasks assigned by the Managing Director.