Executive Assistant

Guardwel Industries; Mumbai; On-site; INR 335,000 - 558,000; Full time

Job summary

Guardwel Industries in Mumbai is seeking an organized and proactive office administrator to support daily operations and executive teams. The role involves handling communications, drafting documents, filing systems, meeting coordination, and calendar management to ensure smooth workflows across departments.

The ideal candidate will maintain confidentiality, manage travel and events, and assist with reports, presentations, and data maintenance.

Responsibilities

• Manage daily office operations and provide administrative support to management.
• Handle incoming calls, emails, and correspondence professionally.
• Draft, format, and maintain letters, reports, and official documents.
• Organize and maintain physical and digital filing systems.
• Schedule meetings, appointments, and travel arrangements.
• Maintain executives calendars and track important deadlines.
• Prepare meeting agendas, record minutes, and follow up on action items.
• Act as a point of contact between management, employees, clients, and external stakeholders.
• Coordinate with internal departments for smooth workflow and timely communication.
• Handle confidential information with professionalism and discretion.
• Prepare reports, presentations, and spreadsheets using Microsoft Office or Google Workspace.
• Maintain records, databases, and office documentation accurately.
• Track pending tasks and ensure timely completion.
• Manage office supplies and coordinate with vendors as required.
• Support event planning and ensure efficient office administration sys

Job description

Key Responsibilities:-

• 1. Manage daily office operations and provide administrative support to management.
• 2. Handle incoming calls, emails, and correspondence professionally.
• 3. Draft, format, and maintain letters, reports, and official documents.
• 4. Organize and maintain physical and digital filing systems.
• 5. Schedule meetings, appointments, and travel arrangements.
• 6. Maintain executives calendars and track important deadlines.
• 7. Prepare meeting agendas, record minutes, and follow up on action items.
• 8. Act as a point of contact between management, employees, clients, and external stakeholders.
• 9. Coordinate with internal departments for smooth workflow and timely communication.
• 10. Handle confidential information with professionalism and discretion.
• 11. Prepare reports, presentations, and spreadsheets using Microsoft Office or Google Workspace.
• 12. Maintain records, databases, and office documentation accurately.
• 13. Track pending tasks and ensure timely completion.
• 14. Manage office supplies and coordinate with vendors as required.
• 15. Support event planning and ensure efficient office administration sys