Executive Assistant

AdorableIT Services; Namoli; On-site; INR 305,000 - 365,000; Full time

Job summary

AdorableIT Services is seeking an organized, proactive Executive Assistant to support senior management with high-level administrative tasks. The role includes managing calendars, coordinating meetings, and handling confidential information with discretion.

The ideal candidate will communicate effectively in English and Hindi, be detail-oriented, and able to manage multiple tasks with poise in a fast-paced environment.

Qualifications

• Bachelor’s Degree in any discipline required.
• 1.6+ years of experience as Executive Assistant/Personal Assistant/Secretary.
• Excellent written and verbal communication in English and Hindi.
• Proficiency in MS Office and Google Workspace.
• Strong organizational, time-management and multitasking abilities.
• High level of discretion with confidential information.

Responsibilities

• Manage complex calendars and schedule internal/external meetings.
• Screen and direct phone calls, emails, and visitor inquiries.
• Prepare meeting agendas, reports, presentations, and MoM notes.
• Coordinate travel arrangements and accommodations as needed.
• Maintain confidential documents, contracts, and files.
• Coordinate with department heads to ensure timely execution of projects and directives.

Skills

Communication skills

Organizational skills

Time management

Discretion

Education

Bachelor's Degree

Tools

MS Office

Google Workspace

Job description

Position Title: Executive Assistant (EA to Management)

Total Openings: 1

Gender Preference: Female candidate only

Experience Required: Minimum 1.6 Years of relevant experience as an Executive Assistant

Salary: ₹30,000 per month (In-Hand)

Location: Knowledge Park 5, Greater Noida

Working Hours: Full-Time

Job Summary:

We are seeking an organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will act as the primary point of contact for internal and external communications, manage calendars, coordinate meetings, and oversee daily office management tasks.

Key Responsibilities:

• Manage complex calendars, schedule internal/external meetings, and organize appointments.
• Screen and direct phone calls, emails, and visitor inquiries professionally.
• Prepare meeting agendas, compile reports, prepare presentation decks, and record actionable minutes of meetings (MoM).
• Coordinate travel arrangements, itineraries, and accommodations as needed.
• Maintain confidential company documents, contracts, and administrative files.
• Liaise with department heads to ensure timely execution of assigned projects and directives.

Requirements & Skills:

• Educational Qualification: Bachelor’s Degree in any discipline.
• Proven experience (1.6+ years) working as an Executive Assistant, Personal Assistant, or Secretary.
• Excellent written and verbal communication skills in English and Hindi.
• Strong proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Exceptional organizational, time-management, and multitasking skills.
• High level of discretion and capability to handle confidential information