Executive Assistant To Managing Director

Amazin Automation Solutions India; Gurugram District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Amazin Automation Solutions India is seeking an experienced Executive Assistant to the Managing Director in Gurugram. The role demands high organization, proactive support, and discretion to manage complex schedules and communications.

You will coordinate meetings, prepare reports and presentations, handle confidential information, and act as a bridge between MD and stakeholders. Strong MS Office skills and multitasking are essential.

Qualifications

• Bachelor's degree in any discipline; MBA/PG considered an asset.
• 5–8 years of relevant experience as an Executive Assistant or similar role, preferably supporting senior management.
• Excellent communication and coordination skills.

Responsibilities

• Manage the Managing Director's calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings with clients, vendors, senior management, and other stakeholders.
• Prepare meeting agendas, presentations, reports, MOMs, and follow-up trackers.
• Ensure timely follow-up on action items assigned by the Managing Director.
• Handle official emails, correspondence, calls, and communications on behalf of the MD when required.
• Coordinate with different departments to collect information, reports, and updates for management review.
• Maintain confidentiality of business, financial, employee, and management-related information.
• Prepare and maintain MIS reports, dashboards, and management presentations.
• Coordinate travel arrangements, hotel bookings, meetings, and itineraries for the MD.
• Support the MD in tracking important business activities, deadlines, and commitments.
• Maintain proper records and documentation of important meetings and decisions.
• Act as a communication bridge between the MD and internal/external stakeholders.
• Assist in organizing management reviews, business meetings, conferences, and corporate events.
• Handle sensitive and urgent assignments with professionalism and discretion.
• Perform other responsibilities and special assignments as entrusted by the Managing Director.

Skills

Verbal communication

Written communication

Organization

Time management

Follow-up

Stakeholder management

Discretion & confidentiality

Independent work

Presentations

Multitasking

Education

Bachelor's degree in any discipline

MBA / PG qualification (advantage)

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

EXECUTIVE ASSISTANT TO MANAGING DIRECTOR

Position Details

Position: Executive Assistant (EA) to Managing Director
Experience: 5 to 8 Years
Location: Gurugram, Haryana
Department: Management / Corporate Office
Reporting To: Managing Director

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to the Managing Director who will provide high-level administrative, coordination, and executive support. The ideal candidate should have excellent communication skills, strong follow-up abilities, discretion, and the ability to manage multiple priorities effectively.

Key Responsibilities

• Manage the Managing Directors calendar, meetings, appointments, and daily schedule.
• Coordinate and schedule internal and external meetings with clients, vendors, senior management, and other stakeholders.
• Prepare meeting agendas, presentations, reports, MOMs, and follow-up trackers.
• Ensure timely follow-up on action items assigned by the Managing Director.
• Handle official emails, correspondence, calls, and communications on behalf of the MD when required.
• Coordinate with different departments to collect information, reports, and updates for management review.
• Maintain confidentiality of business, financial, employee, and management-related information.
• Prepare and maintain MIS reports, dashboards, and management presentations.
• Coordinate travel arrangements, hotel bookings, meetings, and itineraries for the MD.
• Support the MD in tracking important business activities, deadlines, and commitments.
• Maintain proper records and documentation of important meetings and decisions.
• Act as a communication bridge between the MD and internal/external stakeholders.
• Assist in organizing management reviews, business meetings, conferences, and corporate events.
• Handle sensitive and urgent assignments with professionalism and discretion.
• Perform other responsibilities and special assignments as entrusted by the Managing Director.

Required Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent follow-up and coordination abilities.
• Proficiency in MS Office Word, Excel, PowerPoint, and Outlook.
• Good presentation and report-making skills.
• Ability to manage multiple tasks and work under pressure.
• Strong interpersonal and stakeholder-management skills.
• High level of confidentiality, maturity, and professionalism.
• Strong attention to detail and problem-solving ability.
• Ability to work independently with minimum supervision.

Preferred Candidate Profile

• Presentable and professional personality.
• Proactive approach with strong ownership and accountability.
• Comfortable interacting with senior management and external stakeholders.
• Flexible to handle confidential, urgent, and time-sensitive assignments.
• Strong ability to prioritize tasks and maintain professionalism in a fast-paced environment.

Qualification

Bachelors degree in any discipline. MBA / PG qualification will be an added advantage.

Experience

58 years of relevant experience as an Executive Assistant, Personal Assistant, Management Executive, or similar role, preferably supporting a Managing Director, CEO, Director, or Senior Management.