Admin/PA

Hirekey Consultancy; Dadri; On-site; INR 446,000 - 670,000; Full time

Job summary

Hirekey Consultancy in Noida seeks an Executive Assistant to support the Director with executive-level administrative and operational tasks. The role requires excellent communication, strong organization, and proficiency in MS Office, along with the ability to handle confidential information.

The ideal candidate will manage the Director's calendar, coordinate meetings and travel, handle banking-related documentation, and liaise with internal teams and external stakeholders to ensure smooth

Qualifications

• Bachelor's degree in a related field is required.
• 2–5 years of experience as an Executive Assistant or similar role.
• Proficiency in Excel, Word and PowerPoint, with banking documentation knowledge.
• Excellent communication and strong organizational skills.
• Ability to handle confidential information with integrity.

Responsibilities

• Handle banking-related work, documentation, and correspondence with financial institutions.
• Coordinate and manage the Director's meetings, appointments, and daily schedule.
• Manage calendar scheduling, reminders, and meeting arrangements.
• Plan and coordinate travel for Directors and employees, including tickets, hotels, and itineraries.
• Monitor and maintain daily expense records and prepare expense reports.
• Coordinate with government departments and authorities for project-related documentation and approvals.
• Handle incoming calls, emails, and official correspondence professionally.
• Welcome clients and visitors during office visits.
• Prepare reports, presentations, MIS, and maintain documentation using MS Excel, Word, and PowerPoint.
• Maintain confidential records and assist the Director with day-to-day activities.
• Coordinate with internal teams and external stakeholders to ensure smooth operations.

Skills

MS Excel (Advanced)

MS Word

MS PowerPoint

Banking processes

Verbal and written communication

Time management

Confidentiality

Interpersonal skills

Multitasking

Education

Bachelor's Degree in Business Administration, Commerce, Management, or related field

Job description

Location:Noida Openings: Experience:2-5 Years Salary:40k Actively Hiring

Job Title: Executive Assistant (EA) to Director

Employment Type:

Full-Time

Job Summary:

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the Director. The ideal candidate should possess excellent communication skills, strong organizational abilities, proficiency in Microsoft Excel, and the capability to manage multiple responsibilities efficiently while maintaining confidentiality.

Key Responsibilities:

• Handle banking-related work, documentation, and correspondence with financial institutions.
• Coordinate and manage the Director's meetings, appointments, and daily schedule.
• Manage calendar scheduling, reminders, and meeting arrangements.
• Plan and coordinate domestic and international travel for Directors and employees, including tickets, hotels, and itineraries.
• Monitor and maintain daily expense records and prepare expense reports.
• Coordinate with government departments and authorities for project-related documentation, approvals, and compliance requirements.
• Handle incoming calls, emails, and official correspondence professionally.
• Welcome and assist clients, visitors, and guests during office visits.
• Prepare reports, presentations, MIS, and maintain documentation using Microsoft Excel, Word, and PowerPoint.
• Maintain confidential records, files, and important business documents.
• Assist the Director with day-to-day administrative and operational activities.
• Coordinate with internal teams and external stakeholders to ensure smooth business operations.

Required Skills:

• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Excel (Advanced), Word, and PowerPoint.
• Good knowledge of banking processes and documentation.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize work effectively.
• Professional attitude with excellent interpersonal skills.
• High level of integrity and confidentiality.
• Experience in handling government correspondence will be an added advantage.

Qualification:

• Bachelor's Degree in Business Administration, Commerce, Management, or any relevant field.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive.

Compensation:

• Best in the industry (Based on experience and skills)

Additional Requirement:

• Candidates must be willing to sign a 3-year employment bond.

Preferred Candidate:

• Immediate joiners will be preferred.
• Candidates residing in or willing to relocate to Noida will be given preference.