Executive Assistant

Freelance; Hyderabad; On-site; INR 175,000 - 300,000; Full time

Job summary

Freelance is seeking an Executive Assistant to support leadership in Hyderabad. The role demands strong organization, discretion, and proactive management of schedules, communications, and follow-ups.

You will be the first point of contact for the office and will help keep priorities moving smoothly across teams, clients, and vendors. Key responsibilities include calendar management, travel planning, email and document drafting, MIS reporting, and coordinating with internal teams and external

Qualifications

• 1 to 5 years in an EA, secretarial, or office coordination role required.
• Strong calendar management and travel planning skills.
• Excellent written and verbal communication abilities.
• Ability to coordinate with vendors, clients and internal teams.
• Proficiency with MS Excel and Google Sheets for MIS reporting.

Responsibilities

• Calendar & Schedule Management: Manage executive calendars, meetings, travel, and appointments; resolve conflicts and prioritise tasks.
• Communication & Coordination: Screen emails and calls; draft letters, emails, proposals, and presentations; coordinate with teams, clients, vendors.
• Administration & Documentation: Maintain records of contracts, invoices, and correspondence; prepare agendas and track action items; support reporting.
• Finance & Operations Support: Assist with quotations, billing follow-ups, expense tracking, and coordination with accounts.
• Confidential & Personal Support: Handle sensitive information discreetly; assist with select personal tasks.

Skills

Calendar management

Email handling

Travel coordination

Vendor coordination

MS Excel

Google Sheets

Tools

MS Excel

Google Sheets

Job description

Job Title: Executive Assistant

Location: Hyderabad (Parklane / Kalasiguda, Secunderabad)

Employment Type: Full-time

Required: 1 to 5 years in an EA, secretarial, or office coordination role

Salary: 1,75,000 to 3,00,000 per annum (Based on experience)

Role Overview

We are looking for an organized, discreet, and proactive Executive Assistant to support leadership in managing day-to-day operations, schedules, communication, and follow-ups. You will be the first point of contact for the office and will help keep priorities moving smoothly across teams, clients, and vendors.

Key Responsibilities

Calendar & Schedule Management

Manage executive calendars, meetings, travel, and appointments, resolving conflicts and prioritizing tasks by importance.

Arrange site visits, client meetings, and comprehensive travel itineraries (flights, hotels, local transport).

Communication & Coordination

Screen and respond to emails, calls, and messages on behalf of leadership.

Draft letters, emails, proposals, and presentations.

Coordinate seamlessly with internal teams, clients, vendors, and external partners.

Follow up on tasks, deadlines, and commitments, reporting status regularly.

Administration & Documentation

Maintain organized records of contracts, quotations, invoices, and correspondence.

Prepare meeting agendas, take meeting minutes, and track action items.

Support MIS reporting: update trackers/dashboards (Excel / Google Sheets) and compile weekly or monthly summaries.

Finance & Operations Support

Assist with quotations, billing follow-ups, payment reminders, and expense tracking.

Coordinate with accounts and operations teams for timely documentation.

Handle vendor and client onboarding paperwork.

Confidential & Personal Support

Handle sensitive information with complete discretion.

Assist with select personal and administrative tasks as required.