Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Nagpur District; On-site; INR 600,000 - 900,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. seeks an Executive Assistant to the CEO & ED to manage calendars, coordinate meetings, respond to emails, arrange travel and events. You will work closely with senior leadership to ensure smooth daily operations.

The ideal candidate is highly fluent in English, well-presented with excellent presentation skills, and holds a graduation degree (MBA/PG a plus). This role follows a Monday–Friday schedule with office-based work in Nagpur.

Qualifications

• Fluent in English with excellent communication skills.
• Presentable with a pleasant personality.
• Minimum Graduation; MBA/PG would be a plus.
• Excellent presentation skills.

Responsibilities

• Calendar management and scheduling meetings as required.
• Respond to emails on behalf of the MD & Execuve Director.
• Travel arrangements, Visa & travel coordination as required.
• Assist with offsite and in-house event planning.
• Coordination with external vendors / vendor management.
• Organize meetings and book meeting rooms as needed.
• Note down meeting minutes and share with attendees (MoM).
• Track credit card expenses and liaise with accounts to submit bills.
• Prepare documents, presentations, reports as required.
• Draft, edit, and proofread emails, memos, and reports.
• Maintain confidentiality in all interactions and communications.
• Maintain confidential information / creating presentations and researching when required.

Skills

Fluent English

Presentable

Excellent presentation skills

Strong communication

Education

Graduation (MBA / PG would be a plus)

Job description

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.
• Responding to emails on behalf of the MD & Execuve Director as required.
• Travel arrangements, Visa & travel arrangement as and when required.
• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc
• Coordinaon with external vendors / vendor Management
• Organizing meeting and booking meeting rooms as per requirement.
• Nong down meeting minutes & sharing with aendees later (MoM)
• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.
• Prepare documents, presentaons, reports etc as per requirement.
• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.
• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)
• Must be presentable with a pleasant/posive personality
• Minimum Graduaon (MBA / PG would be a plus)
• Excellent presentaon skills

Working Days: Monday - Friday (9:00am - 6:00pm)

Holidays: Saturday & Sunday (Every week)